Senior Executive / Assistant Manager, Service Quality

National University Polyclinics; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore seeks a Patient Relations Officer to manage feedback, conduct patient focus groups, and improve service delivery. The ideal candidate must possess a degree with 2-3 years of experience in healthcare or hospitality, have excellent verbal and written communication skills, and be IT savvy. This role involves running campaigns across polyclinic sites and collaborating with various stakeholders to enhance patient services. Competitive compensation and a dynamic work environment are offered.

Qualifications

• Degree holders with 2-3 years of experience in healthcare or hospitality industry.
• Pleasant and confident disposition with excellent customer service orientation.
• IT savvy and comfortable with statistical analysis.

Responsibilities

• Manage patient feedback and related matters.
• Contact patients for feedback and conduct focus groups.
• Assist with report preparation and analysis.
• Maintain positive relationships with stakeholders.
• Run campaigns across multiple locations.
• Perform ad-hoc duties as assigned.

Skills

Excellent verbal and written skills in English

Customer service orientation

Statistical analysis and data interpretation

Proficiency in MS Office

Ability to relate to customers of all levels

Education

Degree in relevant field

Tools

MS Office

SharePoint

Job description

You will be responsible for the following:

• Manage patient feedback and all related matters, including investigations, service recovery with the feedback providers, follow-up with staff to address the issues raised, crafting of replies and related data entry for reporting.
• Contact patients to seek feedback for service improvement and service recovery, and to work closely with staff to follow up and address the feedback issues through the conduct of Patient Focus Group sessions.
• Assist with other patient relations functions such as the preparation of reports and analysis, including the monthly reports (Compliments/Feedback), and sharing relevant information with senior management and other departments as required.
• Serve as a resource-person and maintain positive relationships with doctors, patients, relatives and colleagues.
• Contribute articles to the NUP newsletter via identifying of good stories for sharing and educating the ground staff.
• Work independently across multiple polyclinic locations to run campaigns and take on an active role in identifying and initiating service improvement activities to help improve NUP’s service delivery.
• Ad-hoc duties as assigned by Department Head or Managers.

Requirements

• Degree holders with 2-3 years of experience in healthcare or hospitality industry.
• Excellent verbal and written skills in English essential and conversant in local dialects or other major foreign languages for diverse patient interactions.
• Pleasant and confident disposition and excellent customer service orientation with demonstrated ability to relate to customers of all levels.
• Enjoy running campaigns on the ground and interacting with frontline staff and patients.
• IT savvy and proficient in MS Office applications. Exposure to SharePoint or other IT systems will be advantageous.
• Comfortable with statistical analysis and data interpretation.