Senior Executive Assistant, HR Shared Services (Data Management Team) HZT

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an HR admin assistant to perform data entry for new hires, maintain staff data in myHR, and support both Onboarding and In Service teams. The role includes offboarding updates, filing according to SLAs, and covering duties during peak periods.

You will handle SharePoint access, assist transfers and contract changes, and contribute to smooth, confidential data operations within a busy environment.

Qualifications

• Strong ability to manage high volume activities while maintaining strict data confidentiality.
• Able to work under tight timelines and adapt quickly to changing priorities.
• Organized, meticulous, and proactive in identifying and resolving data related issues.

Responsibilities

• Perform data entry for new hires with mandatory fields and documents.
• Assist updating staff data in myHR (transfers, re-designation, contract extension).
• Support offboarding data updates for resignees.
• Ensure all related documentation is properly filed according to SLAs.
• Provide support during operational peaks and cover duties as needed.
• Grant SharePoint access to users as required.
• Take on ad hoc duties as assigned.

Skills

Data confidentiality

High-volume data handling

Adaptability

Organizational skills

Tools

Microsoft Excel

Job description

1. Data Processing, Documentation & Filing

• Perform data entry for new hires, ensuring all mandatory fields and documents are accurately completed.
• Assist the In Service team in updating staff data in myHR (e.g., Transfers, Re-designation, Contract extension etc.).
• Support offboarding data updates for resignees.
• Ensure all related documentation is properly P filed according to Service Level Agreements (SLAs).

2. Operational & Team Support

• Provide support to both the Onboarding and In Service teams during operational peaks.
• Help grant SharePoint access to users as required.
• Cover duties for colleagues who are on leave to ensure continuity of operations.
• Undertake any other ad hoc duties as assigned by the supervisor.

Requirements

• Strong ability to manage high volume activities while maintaining strict data confidentiality.
• Able to work under tight timelines and adapt quickly to changing priorities.
• IT savvy with proficiency in Microsoft Excel (e.g., handling large datasets, basic formulas, lookups).
• Organized, meticulous, and proactive in identifying and resolving data related issues.