Senior Executive, Administration (1 year contract)

PERSOL; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prominent recruiting firm in Singapore is seeking a Senior Executive for Administration on a 1-year contract. The role involves ensuring smooth daily operations, overseeing documentation and compliance, and coordinating meetings and corporate events. Candidates should have strong organizational skills and experience in office management. This position offers the opportunity to contribute significantly to the operational efficiency of the office.

Qualifications

• Experience in ensuring smooth operations of office environments.
• Strong organizational skills for managing documentation and compliance.
• Ability to coordinate events and meetings efficiently.

Responsibilities

• Ensure daily operations and maintain office environment.
• Oversee documentation and compliance procedures.
• Coordinate meetings, events, and travel arrangements.

Skills

Office management

Vendor coordination

Documentation management

Event coordination

Job description

Senior Executive, Administration (1 year contract)

• Ensure smooth daily operations of the office environment and maintain facilities in optimal working condition
• Oversee general office upkeep, pantry supplies, stationery inventory, and cleanliness
• Coordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service quality
• Manage access cards, seating arrangements, and office equipment allocation
• Monitor usage and initiate procurement for administrative supplies and assets
• Assist with document preparation, data entry, and filing of corporate records
• Ensure consistent application of company admin policies across departments

Administrative Compliance & Documentation

• Maintain proper documentation and ensure adherence to internal procedures and policies.
• Ensure accurate and up-to-date records keeping and filing system of contracts, policies, circulars, and other admin-related documents
• Support audits or compliance checks by preparing required admin documentation
• Assist in implementing updates to administrative SOPs and workflows
• Follow company guidelines and security protocols in handling confidential information

Meeting and Event Coordination and Support

• Plan and execute meetings, events, and conferences to support objectives
• Arrange meeting rooms, equipment, catering, and materials for internal events or senior management meetings
• Prepare meetings reports whenever necessary
• Assist in planning and executing corporate events, staff engagement activities, and festive functions
• Coordinate travel and accommodation arrangements for employees or visitors as needed
• Provide administrative support during event execution and post-event follow-up

We regret to inform that only shortlisted candidates will be notified.

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