SENIOR COMMERCIAL OFFICER

ASIAN SEALAND ENERGY SERVICES PTE. LTD.; Singapore; On-site; SGD 125,000 - 150,000; Full time

Job summary

A marine and offshore services company in Singapore is seeking a candidate for a commercial role focusing on administrative and operational tasks. You will oversee drafting and managing commercial documents, maintain documentation systems, act as a liaison between departments, and coordinate tender processes. The position requires a minimum diploma in a related field and 3 years of relevant experience. Strong organizational, multitasking, and communication skills are essential. The role offers a unique opportunity to support the commercial team's strategic objectives.

Qualifications

• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Responsibilities

• Oversee and execute key administrative and operational tasks supporting the Commercial team.
• Take ownership in drafting, reviewing, and managing commercial documents.
• Maintain a structured and audit-ready documentation system for all commercial records.
• Act as a central liaison between internal departments.
• Coordinate end-to-end tender processes.
• Prepare and analyze reports on contract progress and KPIs.
• Monitor invoicing cycles and track payment collections.
• Enforce adherence to company’s commercial policies.
• Manage version control and document integrity for all commercial deliverables.
• Support the Commercial Manager in preparing review decks and presentations.

Skills

Strong organizational and multitasking skills

Proficient in Microsoft Office

Attention to detail and accuracy

Good written and verbal communication skills

Ability to work independently

Teamwork

Education

Minimum Diploma in Engineering, Commerce, or related field

Job description

Job Descriptions:

• Oversee and execute key administrative and operational tasks supporting the Commercial team across subcontracting, procurement, sales, tendering, and contract management functions.
• Take ownership in drafting, reviewing, and managing commercial documents from quotations, contracts, purchase orders, service agreements, and invoices to ensure accuracy, compliance, and timely execution.
• Maintain a structured and audit‑ready documentation system (both digital and physical) for all commercial records, including quotations, agreements, and client correspondence.
• Act as a central liaison between internal departments (e.g., Legal, Finance, Operations) to ensure the smooth flow of commercial information and alignment across project timelines.
• Coordinate end‑to‑end tender processes, including documentation review, compliance checks, milestone tracking, and timely submission of bids.
• Prepare and analyze reports on contract progress, commercial KPIs, cost‑performance trends, and revenue forecasts to support strategic decision‑making.
• Monitor invoicing cycles, track payment collections, and ensure commercial milestones and deliverables are met in line with contractual terms.
• Enforce adherence to the company’s commercial policies, compliance requirements, and statutory regulations related to procurement and contracting.
• Manage version control and document integrity for all commercial deliverables and ensure traceability for audits or reviews.
• Support the Commercial Manager in preparing review decks, commercial presentations, and minutes for senior management meetings and client discussions.

Requirements:

• Minimum Diploma in Engineering, Commerce, or related field.
• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (especially Excel and Word).
• Attention to detail and accuracy in document handling.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.