Senior/Associate Executive, Joint Office of Academic Medicine

Singapore Health Services Pte Ltd (SingHealth HQ); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is looking for an Administrative Assistant to support the Group Director. Responsibilities include scheduling meetings, coordinating clinical commitments, and assisting in data analysis. Candidates should have a diploma in Business Management, at least 2 years of relevant experience, and proficiency in Microsoft Office. This role requires strong organizational and analytical skills.

Qualifications

• Minimum of 2 years of relevant experience.
• Must be meticulous and trustworthy team player.

Responsibilities

• Provide administrative and secretarial support to the Group Director.
• Coordinate clinical and research commitments with relevant departments.
• Prepare meeting slides and consolidate data in Excel.

Skills

Spoken and written English

Proficiency in Microsoft Office

Organisational skills

Analytical skills

Conversant in a second language

Education

Diploma in Business Management

Job description

Overview

You will provide administrative and secretarial support to the Group Director (GD), Academic Medicine. This includes scheduling of meetings, following up on the required approvals and emails and e-approvals in relation to the GD’s clinical administrator role. Such administrative and secretarial support shall also include the co-ordination of the GD AM’s clinical and research commitments with clinics and relevant departments. You will act as primary point-of-contact for the Group Director within both SingHealth, Duke-NUS Medical School and other external organisations.

Your secondary responsibility will be to assist the Strategy Planning and Performance Management team in areas of secretarial support, consolidation and basic analysis of data in Excel and preparation of meeting slides.

You will also be responsible for any other duties as assigned.

Responsibilities

• Provide administrative and secretarial support to the Group Director (GD), Academic Medicine, including scheduling meetings and coordinating approvals and e-approvals.
• Coordinate the GD AM’s clinical and research commitments with clinics and relevant departments.
• Act as the primary point-of-contact for the Group Director within SingHealth, Duke-NUS Medical School, and other external organisations.
• Assist the Strategy Planning and Performance Management team with secretarial tasks, data consolidation, basic Excel analysis, and preparation of meeting slides.
• Perform any other duties as assigned.

Job requirements

• Diploma preferably in Business Management with at least 2 years of relevant experience
• Good command of spoken and written English
• Preferably conversant in a second language or vernacular languages to converse with staff of all backgrounds
• Proficiency in Microsoft Office applications
• Meticulous and trustworthy team player
• Strong organisational and analytical skills