Senior Associate & Executive Assistant

PIVOT SEARCH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic recruitment firm in Singapore is seeking an Executive Assistant to manage the calendars of key executives, organize travel arrangements, and handle confidential information. The ideal candidate will have at least 2 years of relevant experience and a Bachelor’s degree. Proficiency in Microsoft Office and strong organizational skills are essential. This role requires the ability to multitask and prioritize effectively in a fast-paced environment.

Qualifications

• Minimum 2 years of experience as an executive, administrative, or personal assistant.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage calendars and schedules of key executives across time zones.
• Handle confidential information with discretion.
• Support both domestic and international travel arrangements.

Skills

Time management

Organizational skills

Attention to detail

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office (Word, Excel, Presentation)

Job description

Job Description

• Manage calendars of key executives, efficiently coordinating schedules and appointments across global time zones. Ensure timely and appropriate allocation of time for meetings, events, and travel arrangements.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the actions required are addressed in a timely manner.
• Support travel arrangements for both international and domestic trips.
• Manage the reconciliation and submission of expense reports, ensuring strict adherence to company policies and guidelines.
• Prioritize and handle multiple assignments at any given time and provide seamless support to senior leaders by prioritizing critical business activities effectively.
• Assist with ad-hoc tasks as and when required.

Job Requirements

• At least a Bachelor’s degree or above in any field
• At least 2 years of relevant full-time experience in executive assistant, administrative assistant, personal assistant or relevant roles
• Proficient in using Microsoft Office (Word, Excel, and Presentation)
• Meticulous and attention-to-detail
• Ability to multitask with strong organization and time management skills