Senior Assistant, Administration

Singtel Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading technology services firm in Singapore is seeking a skilled Business Support Administrator to manage project processing and provide administrative support to the team. The ideal candidate should possess a Higher Nitec or Diploma in Business Administration, with good computer literacy in MS Office and experience in low-code tools. This role plays a critical part in ensuring efficient project operations and coordination, contributing to the firm's commitment to excellence.

Qualifications

• Minimally a Higher Nitec or Diploma in Business Administration or equivalent discipline.
• Good computer literacy in MS Office.
• Experience in using low-code tools like Power Automate and Power App.

Responsibilities

• Ensure staff onboarding and off-boarding comply with established procedures.
• Manage all activities related to project order processing.
• Provision of general administrative support to the project team.

Skills

Computer literacy in MS Office

Experience in using low-code tools

Excellent organizational skills

Ability to handle multiple tasks

Meticulous attention to detail

Independent and resourceful

Education

Higher Nitec or Diploma in Business Administration

Tools

SAP

Job description

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 13,000 has delivered large-scale, mission‑critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region.

We are seeking a skilled and motivated Business Support Administrator to manage the project processing and administrative support to the team.

What will you do?

• Ensure staff onboarding and off‑boarding comply with the established procedure
• Manage all activities relating to project order processing
• Provision of general administrative and coordination support to the project team
• Review existing workflow and convert workflow information into simple computer language
• Coordinate with other business groups on timely response to any queries and issues
• Support and coordinate logistics needs for briefing sessions, events and seminars organized by the division/department
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals
• Update progress reports, dashboards, and meeting minutes
• Schedule project meetings (steering committee, vendor sync, daily stand‑ups, working group meetings)
• Support to prepare meeting agendas, minutes of meeting and circulate action items
• Coordinate onboarding of new team members (clearance, access)
• Track POs, invoices, and vendor payments
• Any ad‑hoc duties assigned

Ideal candidate should possess

• Minimally a Higher Nitec, Diploma in Business Administration or equivalent discipline
• Good computer literacy in MS Office
• Experience in using low‑code tools such as Power Automate, Power App, and building BI dashboards
• Knowledge of SAP will be highly advantageous
• Possess a high level of maturity with excellent organizational skills
• Meticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlines
• Independent, resourceful, result‑oriented individuals with a "can‑do" attitude

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.