Senior Administrative Assistant / Administrative Assistant, Shopping Mall

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Operations Administrative Executive to support the Operations team. The role includes a variety of administrative tasks such as maintaining records, assisting in purchasing activities, and managing tenant correspondences. The ideal candidate should possess a Diploma in Business Studies and have good communication skills. Familiarity with Microsoft Office applications and a detail-oriented approach are important for success in this position.

Qualifications

• Good communication and interpersonal skills are essential for this role.
• Proficiency in spoken and written English is required.
• Candidates should be systematic, organized, and detail-oriented.

Responsibilities

• Provide administrative support to maintain accurate records.
• Assist in sourcing and purchasing activities.
• Prepare invoices and perform data entry.

Skills

Good communication and interpersonal skills

Proficient in spoken and written English

Systematic, organized, and detail-oriented

Education

Diploma in Business Studies or equivalent

Tools

Microsoft Office applications

Job description

Operations Administrative Executive

About the Role
We are looking for a motivated Operations Administrative Executive to support the Operations team in ensuring smooth and accurate departmental operations. This role offers hands‑on experience in administrative tasks, purchasing, tenant coordination, and general operational support.

Key Responsibilities

• Provide administrative support to the Operations team to maintain accurate and up‑to‑date records
• Assist in sourcing and purchasing activities
• Prepare invoices, perform data entry, and submit regular reports
• Coordinate paperwork related to meter readings, carpark systems, M&E services, and other operational processes
• Support documentation for renovation works and reinstatement cases
• Assist in tenant correspondences and administrative dealings
• Perform general administrative and clerical duties, including liaising with authorities on administrative matters

Requirements

• Diploma in Business Studies or equivalent
• Good communication and interpersonal skills
• Proficient in spoken and written English
• Familiarity with Microsoft Office applications
• Systematic, organized, and detail‑oriented