Senior Admin Executive

PROPERTY GIANT PTE. LTD.; Singapore; Hybrid; SGD 100,000 - 125,000; Full time

Job summary

A leading real estate company in Singapore seeks an individual for a full-time role focusing on website management, document preparation, and operational support. The ideal candidate will possess strong organisational skills and be comfortable in a fast-paced environment. Responsibilities include updating listings, coordinating viewings, and assisting the marketing team. A positive attitude and willingness to learn are essential. The compensation starts from $3,000, with a hybrid work model (3 days in office, 2 days WFH).

Qualifications

• Prior experience in real estate admin or marketing support preferred.
• Strong command of English; Chinese proficiency is a bonus.
• Comfortable using Canva, WordPress, and Google Drive.

Responsibilities

• Update listings and manage the PropertyGiant website.
• Prepare necessary paperwork for property transactions.
• Coordinate property viewings and schedule appointments.
• Support marketing by uploading videos and tracking engagement.
• Handle general admin duties and inquiries.

Skills

Organisational skills

Time management

Attention to detail

Basic video editing

Canva proficiency

Web CMS (WordPress)

Fluent in English

Chinese proficiency

Tools

Google Drive

Basic video upload tools

Job description

Job Description & Requirements

Responsiblities

1. Website & Listing Management

• Update PropertyGiant website with new listings, photos, videos, floor plans, and property details.
• Ensure all listing information is accurate, complete, and aligned with brand standards. Manage listing updates on external portals (PropertyGuru, 99.co, internal CRM, etc.).
• Upload and maintain agents’ profile pages and marketing materials.

2. Paperwork & Documentation

• Prepare all required paperwork for submission, including: Letter of Intent (LOI), Option to Purchase (OTP), Exclusive agreements HDB/BCA/URA-related forms, Tenancy agreements & handover documents
• Ensure documents are accurately filled, properly signed, and submitted on time. Organise and digitise all documentation for easy retrieval.

3. Operational Support

• Coordinate appointments, property viewings, and internal schedules.
• Assist with collating project information from developers/partners.
• Maintain internal tracking sheets for listings, leads, and marketing schedules.
• Follow up with solicitors, bankers, and cobroke agents when required.

4. Marketing & Media Coordination

• Support the marketing team with:
• Uploading videos to TikTok/IG/YouTube, preparing captions, thumbnails, and basic edits
• Tracking performance data and audience engagement, Assist with designing simple marketing materials using Canva or templates.

5. General Administrative Duties

• Maintain file organisation and company documentation.
• Handle calls, WhatsApp enquiries, and route messages to the right agents.
• Support day-to-day office operations and ad-hoc tasks.

Requirements

• Prior experience in real estate admin or marketing support preferred (not compulsory).
• Strong command of English; Chinese proficiency is a bonus.
• Good organisational skills, time management, and attention to detail.
• Comfortable using:

  Canva

  WordPress / web CMS

  Google Drive, Docs, Sheets

  Basic video upload tools

• Able to work in a fast-paced, dynamic environment.
• Positive attitude, strong initiative, and willingness to learn.

Additional Information

• Salary: From $3,000
• Industry: Real Estate
• Working Location: 3 days in office, 2 days WFH
• Working days & hours: 5 days week, 9.00 AM to 6.00 PM
• Job Types: Full-time, Contract, Commission