Secretary & Personal Assistant to CEO

AVA GLOBAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated individual for a full-time role providing secretarial support to the Chairman & CEO. Responsibilities include handling travel arrangements, preparing reports, and managing communications. Candidates should possess a diploma or degree, with at least 2 years of relevant experience, preferably in the construction sector. Fluency in English and Mandarin is required, along with strong interpersonal skills. This position requires willingness to work 5.5 days a week and offers opportunities to grow within the organization.

Qualifications

• Minimum 2 years of experience in a similar capacity, preferably in the construction industry.
• Possess excellent interpersonal and communication skills.
• Able to speak and write fluently in English and Mandarin.

Responsibilities

• Provide full spectrum of secretarial support to Chairman & CEO.
• Handle travel arrangements including flight reservations, hotel accommodations, and visa applications.
• Prepare reports and documents for Chairman & CEO.

Skills

Ability to Multitask

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Interpersonal Skills

Time Management

Communication Skills

Administrative Support

Team Player

Able To Work Independently

Education

Diploma or Degree

Tools

MS Office

Job description

Roles & Responsibilities

Job Description

• Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies / Administration / Management, Marketing, Secretarial or equivalent.
• At least 3 year(s) of working experience in the related field is required for this position.
• Preferably Managers specializing in Secretarial / Executive & Personal Assistant or equivalent.
• Willing to work 5.5 days a week.
• Full-Time position(s) available.

Responsibilities

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO
• Can be travelling frequently
• Explore business opportunity
• Follow-up on sales enquiries email

Requirements

• Possess at least a diploma / degree
• Minimum 2 years of experience in similar capacity, preferably in construction industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office.
• Willingness to relocate to the West (near Gul Circle MRT).
• Ability to thrive in a fast-paced environment.
• Availability to work 5.5 days per week.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.

Tell employers what skills you have

• Ability to Multitask
• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Construction
• Due Diligence
• Travel Arrangements
• Stress
• Interpersonal Skills
• Arranging
• Data Entry
• MS Office
• Time Management
• Communication Skills
• Administrative Support
• Team Player
• Able To Work Independently
• People Management