School Receptionist cum Administrative Assistant

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. is seeking a capable Front Office/Reception Assistant to welcome parents, students, and visitors, and to manage the school’s reception and phone line.

This role requires reliable data entry using Word and Excel, and basic student care support in the sick bay. The ideal candidate will have at least 2 years’ reception experience in a local Singapore school, be a team player with strong initiative, and be able to start daily at 6:30 AM.

Qualifications

• Minimum GCE 'N' Level Certificate or equivalent.
• 2 years of relevant reception/counter experience in a local Singapore school environment (2022–2026).
• Excellent interpersonal skills and ability to work in a team.
• Proficiency with basic computer software including Word and Excel.

Responsibilities

• Serve as primary face of the school general office for walk-in parents, students, vendors, and visitors.
• Manage the school's central telephone line and direct calls to staff.
• Assist in basic first aid administration for students at the sick bay.
• Perform accurate data entry and maintain tracking records using Word and Excel.
• Provide clerical support and handle ad-hoc administrative tasks as directed by Administration Manager or School Leaders.

Skills

Interpersonal skills

Team player

Initiative

Education

GCE N Level

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities:

• Counter Customer Service: Serve as the primary face of the school general office, handling walk-in parents, students, vendors, and visitors warmly and professionally.
• Call Management: Manage the school's central telephone line, handling queries and directing calls to respective staff members efficiently.
• Student Care Support: Assist in administering basic, simple first aid treatment for students when they visit the general office sick bay.
• Data Administration: Perform accurate data entry and maintain school tracking records using Microsoft Word and Microsoft Excel.
• Clerical Support: Complete general clerical duties, administrative tasks, and other ad-hoc assignments directed by the Administration Manager or School Leaders.

Job Requirements

• Education: Minimum GCE ‘N’ Level Certificate or its academic equivalent.
• Experience: Minimum 2 years of relevant experience in handling reception or counter duties within a local Singapore school environment (gained between 2022 and 2026).
• Shift Commitment: Must be strictly able and willing to commence work daily at 6:30 AM (Critical Requirement).
• Technical Skills: Proficient in operating basic computer software, specifically Microsoft Office (Word and Excel).
• Soft Skills: Excellent interpersonal skills, a strong team-player mindset, and a high level of personal initiative.

Working Hours & Commitment

• Weekly Schedule: Mondays to Fridays, 6:30 AM to 3:45 PM (inclusive of a 45-minute lunch break).
• Note: Service is not required on Saturdays, Sundays, and gazetted public holidays