School Receptionist cum Admin Assistant

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Sunnyhill Ace Pte. Ltd. in Singapore is seeking an Administrative Assistant to support the school’s front desk, student care, and general administrative tasks. You will handle inquiries, assist with late arrivals and early dismissal documentation, and assist with communications and reporting for staff.

Ideal candidates have at least 2 years of admin experience, proficiency in Microsoft Office, and strong interpersonal skills to deliver excellent service in a busy school environment.

Qualifications

• Minimum GCE 'O' or 'N' Level certificates or equivalent.
• At least 2 years of general administration experience.
• Preferred experience in MOE school environment.

Responsibilities

• Frontline customer service for visitors, calls and inquiries for the school.
• Support student care, manage latecomers, and process early dismissal docs.
• Review and verify documents for Financial Assistance Scheme (FAS) and bursaries.
• Assist teaching staff with communications, data compilation, and reporting.
• Track and maintain stationery, office equipment, and general supplies.
• Handle data entry, filing and other clerical tasks as assigned by School Leaders.

Skills

Customer service

Interpersonal skills

Multi-tasking

Time management

Education

GCE 'O' or 'N' Level certificates

Tools

Microsoft Office

Data entry

Job description

Key Responsibilities

• Frontline Customer Service: Attend to visitors, walk-ins, phone calls, and general inquiries for both the primary school and the MOE Kindergarten.
• Student Care & Support: Assist students who are not feeling well, manage latecomers, and process documentation for early dismissal.
• Financial & Bureaucratic Admin: Receive, review, and verify documents for Financial Assistance Scheme (FAS) and bursary applications.
• Staff & Event Support: Assist teaching staff with administrative duties (e.g., parent communications, data compilation, and report generation) and support event management logistics.
• Office & Inventory Operations: Track, order, and maintain stock levels for stationery, office equipment, and general materials.
• General Clerical Duties: Handle data entry, filing, printing of student name tags, goods receiving, and other general tasks assigned by School Leaders or Administration Managers.

Job Requirements

• Education: Minimum GCE 'O' or 'N' Level certificates or verified equivalent.
• Experience: Minimum 2 years of experience in general administration. Prior experience working within a local MOE school environment is highly preferred.
• IT Literacy: Proficient in computer applications, specifically Microsoft Office (Word, Excel, PowerPoint).
• Soft Skills: Excellent interpersonal and communication skills with a strong customer service orientation.
• Attributes: High level of initiative, independence, and ability to multi-task in a fast-paced environment. Must be a reliable team player.

Working Hours:

• Mondays to Thursdays: 7:00 am to 4:00 pm (inclusive of 0.5-hour lunch break)
• Fridays: 7:00 am to 3:30 pm (inclusive of 0.5-hour lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays.