School Receptionist / Front Desk Administrative Assistant

SUNNYHILL ACE PTE. LTD.; Singapore; Presencial; SGD 27.000 - 36.000; Jornada completa

Descripción de la vacante

Ideal candidates have GCE O-Level or equivalent, 3+ years in a school receptionist role, and fluency in English with a second language. Proficiency in Microsoft Office and teamwork are essential for handling emergencies and routine admin tasks.

Formación

• Minimum GCE O-Level certification or equivalent.
• At least 3 years in receptionist/front-desk in a local Singapore school environment.
• Fluent in English with a second language (Mandarin/Malay/Tamil) to communicate with diverse stakeholders.

Responsabilidades

• Front Desk Operations: handle incoming telephone inquiries professionally and greet walk-in visitors; manage receipt of goods, school mail, and parcel dispatches.
• Message Management: retrieve phone messages first thing in the morning and route to the respective school personnel promptly.
• Student Care: attend to and address the daily immediate needs of primary school pupils at the counter.
• Staff Support: assist school staff with loaning educational resources and administration of school surveys.
• Logistics Maintenance: sort and maintain the school uniform cupboards to keep them neat and tidy.
• Emergency Assistance: participate and assist during urgent or critical scenarios, including building evacuations and emergencies.
• Ad-hoc Duties: perform general administrative support tasks assigned by the Administration Manager, Operations Manager, or School Leaders.

Conocimientos

Interpersonal skills

Team player

Ability to work under pressure

Educación

GCE O-Level

Herramientas

Microsoft Office

Descripción del empleo

Key Responsibilities:

• Front Desk Operations: Handle incoming telephone inquiries professionally (aiming to answer within 3 rings), greet walk-in visitors, and manage the receipt of goods, school mail, and parcel dispatches.
• Message Management: Retrieve phone messages first thing in the morning and promptly route them to the respective school personnel.
• Student Care: Attend to and address the daily immediate needs of primary school pupils at the counter.
• Staff Support: Assist school staff with the loaning of educational resources and the administration of school surveys.
• Logistics Maintenance: Sort and maintain the school uniform cupboards to ensure they remain neat and tidy.
• Emergency Assistance: Participate and assist school staff in execution during urgent or critical scenarios, including building evacuations and emergencies.
• Ad-hoc Duties: Perform general administrative support tasks assigned by the Administration Manager, Operations Manager, or School Leaders.

Job Requirements

• Education: Minimum GCE O-Level educational certification or equivalent.
• Experience: At least 3 years of working experience in a receptionist or front-desk role within a local Singapore school environment is highly preferred.
• Language Proficiency: Fluent in both spoken and written English, plus proficiency in a second language (e.g., Mandarin, Malay, or Tamil) to communicate effectively with diverse stakeholders.
• Technical Skills: Proficient in using Microsoft Office applications (Word, Excel, and Outlook).
• Soft Skills: Excellent interpersonal skills, a cooperative team-player attitude, and the ability to work under pressure during emergency situations.

Working Hours & Commitment

• Weekly Schedule: Mondays to Fridays, 7:00 AM to 4:00 PM (includes a 30-minute lunch break).
• Note: Service is not required on Saturdays, Sundays, and gazetted public holidays