School Receptionist (Bukit Timah, 1 Year)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 27,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a Receptionist to support the General Office with front desk duties and routine admin tasks.

You will manage emails, mail, attendance records and assist in events and student-related activities, in a fast-paced school environment.

Qualifications

• GCE O Level certificate or equivalent.
• At least 1 year of school/office support experience.
• Proficient in MS Office and basic IT skills.
• Excellent communication and interpersonal abilities.
• Able to work in a fast-paced environment.

Responsibilities

• Receive, review and pass on school generic emails and postal deliveries/letters.
• Update daily staff movements, staff leave forecast and MCs on the GO Staff Movement board.
• Coordinate attendance reports for contract staff (school-hire).
• Assist in preparing school testimonials for graduating students.

Skills

Communication skills

Team player

Initiative

Independent

Fast-paced environment

Education

GCE O Level certificate

Tools

MS Office

Job description

Contract Period:

1 December 2026 to 30 November 2027

Working Hours:

• Mondays to Thursdays: 7:00am to 4:00pm, including a 30-minute lunch break
• Fridays: 7:00am to 3:30pm, including a 30-minute lunch break
• No work on Saturdays, Sundays and gazetted public holidays

Key Responsibilities

Main duty: Receptionist at the General Office (GO)

Other administrative duties include:

1. Receive, review and pass on school generic e-mails and postal deliveries/letters.
2. Record mail transactions in a file for future reference.
3. Update daily staff movements, the staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board.
4. Keep a record of staff leave applications and MCs.
5. Coordinate staff particulars updates with the Admin Manager (AM), and send monthly attendance reports (school-hire contract staff) to employment agencies.
6. Coordinate the preparation of school testimonials for graduating students.
7. Assist the AM with distributing iExam registration slips and GIRO Option forms.
8. Assist Year Heads (Student Development Team) with collating and storing student progress reports.
9. Print and update labels for staff in-boxes and collection cupboards.
10. Distribute college ties and T-shirts to new staff.
11. Prepare name tents for meetings and signage for school events.
12. Prepare meal vouchers for hosting exchange students at the college.
13. Call students and parents about fee payments, school events and other general matters.
14. Assist at school events such as Open House, College Day, etc.
15. Coordinate temperature taking with contract workers, visitors and students when required.
16. Keep and manage a record of Lost and Found items.
17. Assist the Admin Managers and School Leaders with any other school-related duties, as assigned.

Job Requirements

• GCE O Level certificate or its equivalent
• At least 1 year of school working experience
• Proficient in MS Office
• Good communication and interpersonal skills
• Good team player with a high level of initiative and independence
• Able to work in a fast-paced environment

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)