Sales Administrative Executive (Contract)

Carnival Wiz Pte. Ltd.; Singapore; On-site; SGD 31,000 - 36,000; Full time

Job summary

Carnival Wiz Pte. Ltd. is seeking a Sales Administrative Executive on a contract basis in Singapore.

The role provides administrative and coordination support to the Sales Team, with training guidance offered where needed. This position welcomes career-conversion candidates and involves handling inquiries across channels, preparing quotations and sales documents, and coordinating with Operations for event requirements.

Qualifications

• Ability to handle day-to-day administrative tasks for the Sales Team.
• Clear written and spoken English for customer enquiries and business correspondence.

Responsibilities

• Provide day-to-day administrative support to the Sales Team
• Respond to customer enquiries via email, WhatsApp and phone
• Assist with preparation of quotations, proposals and sales documents
• Follow up with customers on quotations and outstanding information
• Maintain accurate customer, enquiry and sales records
• Coordinate with the Operations Team on event requirements
• Assist with scheduling, documentation and event-related administrative matters
• Maintain proper records of quotations, orders and customer correspondence
• Follow up on administrative matters to ensure deadlines are met
• Liaise with customers regarding event arrangements and requirements
• Attend event sites when required to assist with client coordination, event administration or on-site support
• Perform other related administrative and sales support duties as required

Skills

English communication

Organised

Multitasking

Team collaboration

Independent work

Tools

Microsoft Office

Google Workspace

Job description

Sales Administrative Executive (Contract)

Salary: $2,800 – $3,200 per month
Employment Type: Contract
Working Schedule: 5.5-day work week

We are looking for an organised and responsible Sales Administrative Executive to provide administrative and coordination support to our Sales Team.

This is a contract position and career conversion candidates are welcome to apply. Previous experience in the events industry is not required, and relevant training and guidance will be provided.

Key Responsibilities

• Provide day-to-day administrative support to the Sales Team
• Respond to customer enquiries via email, WhatsApp and phone
• Assist with preparation of quotations, proposals and sales documents
• Follow up with customers on quotations and outstanding information
• Maintain accurate customer, enquiry and sales records
• Coordinate with the Operations Team on event requirements
• Assist with scheduling, documentation and event-related administrative matters
• Maintain proper records of quotations, orders and customer correspondence
• Follow up on administrative matters to ensure deadlines are met
• Liaise with customers regarding event arrangements and requirements
• Attend event sites when required to assist with client coordination, event administration or on-site support
• Perform other related administrative and sales support duties as required

Requirements

• Comfortable using Microsoft Office or Google Workspace
• Able to communicate clearly in written and spoken English, as the role requires handling customer enquiries and business correspondence in English
• Comfortable communicating professionally with customers by phone, email, WhatsApp and in person
• Organised and able to manage multiple tasks and deadlines
• Good attention to detail when preparing quotations and documents
• Responsible and able to follow through on assigned tasks
• Able to work independently and as part of a team
• Able to work a 5.5-day work week, including a half-day on Saturday or Sunday according to the assigned schedule
• Willing to attend events at various locations in Singapore when required
• Previous administrative, customer service, sales support or event experience is advantageous but not compulsory

Working Schedule

5.5-day work week

• 5 full working days
• 1 half-day on Saturday or Sunday, according to the assigned work schedule
• Weekend work forms part of the regular work schedule
• Some flexibility may be required during busy event periods
• Attendance at event venues may be required depending on operational needs

Career Conversion Candidates Welcome

Candidates seeking a career change into sales administration, customer service or event coordination are welcome to apply.

We value transferable skills such as organisation, communication, customer service, attention to detail and willingness to learn. Relevant guidance and on-the-job training will be provided.

Salary: $2,800 – $3,200 per month