Sales Admin Executive

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 40,000 - 47,000; Full time

Job summary

Dynamic Human Capital Pte Ltd's client, an established food manufacturing and distribution company in Singapore, is seeking a Sales Admin Executive to support the Sales team with quotations, pricing, tenders and reporting.

The role emphasizes data accuracy in the ERP, collaboration across departments, and regular preparation of sales dashboards and forecasts. Working hours are standard; location: Senoko Drive, Singapore, with a competitive salary up to S$3,900 plus AWS and a variable bonus.

Qualifications

• Diploma in Business Administration, Marketing, Sales Management or a related discipline.
• Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.
• Experience within the food industry would be advantageous.
• Strong analytical and numerical skills with the ability to interpret sales data.
• Proficient in Microsoft Excel and PowerPoint; Power BI is a plus.

Responsibilities

• Provide administrative and operational support to the Sales team.
• Prepare, update and maintain customer price lists based on approved pricing and commercial terms.
• Maintain accurate pricing information and customer records within the ERP system.
• Prepare and issue customer quotations accurately and within required timelines.
• Coordinate tender submissions, including required documentation, pricing schedules and supporting information.
• Maintain organised records of quotations, contracts, pricing agreements and commercial correspondence.
• Generate daily, weekly and monthly sales reports for management review.
• Analyse sales performance, customer purchasing patterns and product movement to identify trends and opportunities.
• Prepare sales dashboards, management reports and business performance presentations.
• Monitor sales targets and support variance analysis against budgets and forecasts.
• Assist with sales forecasts, budgets and business review reports.
• Maintain customer pricing structures and coordinate approved pricing updates with relevant departments.
• Monitor customer contracts and pricing agreements, including renewal and expiry dates.
• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and other departments to support commercial activities.
• Maintain accurate customer master data and ensure the integrity of sales-related information.
• Support process improvement, automation and digitalisation initiatives within sales administration.

Skills

Analytical thinking

Numerical ability

Excel proficiency

PowerPoint proficiency

Attention to detail

Education

Diploma in Business Administration

Diploma in Marketing

Diploma in Sales Management

Tools

Excel

PowerPoint

Power BI

Job description

Our client

Our client is an established food manufacturing and distribution company with over 30 years of presence in Singapore, offering a diverse portfolio of premium food products and solutions to the retail, hospitality and foodservice sectors.

The role

The Sales Admin Executive provides administrative, reporting and analytical support to the Sales team, covering quotations, pricing, tenders, sales reporting and contract administration. The role works closely with multiple departments to maintain accurate commercial data and support smooth day-to-day sales operations.

Salary:Up to S$3,900 + 13th Month AWS + Variable Bonus

Working hours:Monday to Friday, 8:30 AM – 5:45 PM; Alternate Saturday, 8:30 AM – 12:30 PM

Work location:Senoko Drive, Singapore

Key Responsibilities

• Provide administrative and operational support to the Sales team.
• Prepare, update and maintain customer price lists based on approved pricing and commercial terms.
• Maintain accurate pricing information and customer records within the ERP system.
• Prepare and issue customer quotations accurately and within required timelines.
• Coordinate tender submissions, including required documentation, pricing schedules and supporting information.
• Maintain organised records of quotations, contracts, pricing agreements and commercial correspondence.
• Generate daily, weekly and monthly sales reports for management review.
• Analyse sales performance, customer purchasing patterns and product movement to identify trends and opportunities.
• Prepare sales dashboards, management reports and business performance presentations.
• Monitor sales targets and support variance analysis against budgets and forecasts.
• Assist with sales forecasts, budgets and business review reports.
• Maintain customer pricing structures and coordinate approved pricing updates with relevant departments.
• Monitor customer contracts and pricing agreements, including renewal and expiry dates.
• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and other departments to support commercial activities.
• Maintain accurate customer master data and ensure the integrity of sales-related information.
• Support process improvement, automation and digitalisation initiatives within sales administration.

Requirements

• Diploma in Business Administration, Marketing, Sales Management or a related discipline.
• Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.
• Experience within the food or related industry would be advantageous.
• Strong analytical and numerical skills with the ability to interpret sales data.
• Proficient in Microsoft Excel and PowerPoint.
• Experience with Power BI would be advantageous.
• Comfortable handling sales administration, quotations, reports and price list updates.

We regret that only short-listed applicants will be notified.