Sales Admin Assistant (Contract)

Carnival Wiz Pte. Ltd.; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

Carnival Wiz Pte. Ltd. seeks a Sales Admin Assistant on a contract basis to support the Sales Team with daily administrative tasks.

Proficiency in MS Office or Google Workspace, clear English communication, and a willingness to work 5.5 days and attend events as needed are required. Training and career-conversion opportunities are available.

Qualifications

• Proficient in MS Office or Google Workspace.
• Clear written and spoken English for customer correspondence.
• Good attention to detail and organisational skills.
• Able to follow instructions and established procedures.
• Responsible and punctual with a willingness to learn.
• Able to work a 5.5-day work week.
• Willing to attend event venues when required.

Responsibilities

• Perform data entry and update customer and enquiry information.
• Maintain and organise sales documents and records.
• Prepare standard quotations based on information and pricing provided by the Sales Team.
• Prepare and compile standard sales documents using company templates.
• Register and maintain incoming enquiries in the company’s system.
• Forward customer enquiries to the appropriate salesperson.
• Assist the Sales Team with WhatsApp, email and telephone correspondence as directed.
• Follow up on outstanding documents or information as instructed by the Sales Team.
• Assist with filing, scanning and general office administration.
• Coordinate and prepare documents required for upcoming events.
• Assist with simple event preparation and administrative duties.
• Attend event sites when required to provide basic administrative and coordination support.
• Carry out other administrative duties assigned by the Sales Team or management

Skills

MS Office

Google Workspace

English communication

Multichannel communication

Attention to detail

Organisation

Punctuality

Willing to learn

Event attendance

5.5-day work week

Tools

None

Job description

Sales Admin Assistant (Contract)

We are looking for a responsible and organised Sales Admin Assistant to provide day-to-day administrative support to our Sales Team.

This is a contract position. Career conversion candidates are welcome to apply, and on-the-job guidance will be provided.

Job Responsibilities

• Perform data entry and update customer and enquiry information
• Maintain and organise sales documents and records
• Prepare standard quotations based on information and pricing provided by the Sales Team
• Prepare and compile standard sales documents using company templates
• Register and maintain incoming enquiries in the company’s system
• Forward customer enquiries to the appropriate salesperson
• Assist the Sales Team with WhatsApp, email and telephone correspondence as directed
• Follow up on outstanding documents or information as instructed by the Sales Team
• Assist with filing, scanning and general office administration
• Coordinate and prepare documents required for upcoming events
• Assist with simple event preparation and administrative duties
• Attend event sites when required to provide basic administrative and coordination support
• Carry out other administrative duties assigned by the Sales Team or management

Requirements

• Comfortable using Microsoft Office or Google Workspace
• Able to communicate clearly in written and spoken English as the role involves customer correspondence
• Comfortable using WhatsApp, email and telephone for work
• Good attention to detail
• Organised and able to follow instructions and established procedures
• Responsible and punctual
• Willing to learn
• Able to work a 5.5-day work week
• Willing to attend event venues when required

Previous administrative or sales support experience is advantageous but not compulsory.

Working Schedule

5.5-day work week

5 full working days plus one half-day on Saturday or Sunday, according to the assigned work schedule.

The role may occasionally require attendance at event venues to provide administrative or coordination support.