Sales admin

Landmark E&C Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Landmark E&C Pte Ltd is seeking an organized, proactive Sales Admin to support daily sales operations. You will streamline client communications, coordinate appointments, viewing schedules, and meetings across calendars while liaising with clients via WhatsApp, phone, and email.

Responsibilities include handling sales documentation, updating CRM records, processing invoices and receipts, and assisting with basic recruitment and scheduling tasks.

Qualifications

• Strong command of English and fluency in spoken Mandarin.
• High attention to detail and time-management skills.
• Proficient in Google Workspace or Microsoft Office and WhatsApp Business.

Responsibilities

• Coordinate appointments, viewing schedules, and client meetings across daily calendars.
• Liaise with clients via WhatsApp, phone calls, and email to provide timely updates and reminders.
• Maintain and update CRM records, client databases, and sales performance trackers.
• Prepare, review, organize, and file sales documentation, agreements, and transaction paperwork.
• Manage invoicing, payment records, receipts, and basic commission logs.
• Post and update job openings across relevant portals and screen resumes.

Skills

Communication skills

Bilingual English/Mandarin

Attention to detail

Time management

Independent worker

Job description

Role Overview:We are seeking an organized, proactive, and detail-oriented Sales Admin to support our day-to-day sales operations. In this role, you will streamline client communications, manage administrative workflows, track transaction pipelines, and support basic recruitment and scheduling tasks to ensure seamless day-to-day business operations.

Key Responsibilities

• Sales Coordination & Client Support:

  • Coordinate appointments, viewing schedules, and client meetings across daily calendars.

  • Liaise with clients via WhatsApp, phone calls, and email to provide timely updates and reminders.

  • Communicate effectively with Chinese-speaking clients to ensure clear and professional client service.

• Administrative & Transaction Processing:

  • Prepare, review, organize, and file sales documentation, agreements, presentation decks, and transaction paperwork.

  • Maintain and update CRM records, client databases, and sales performance trackers.

  • Manage invoicing, payment records, receipts, and basic commission/sales tracking logs.

• Hiring & Operational Support:

  • Post and update job openings across relevant portals.

  • Screen incoming resumes, conduct preliminary phone interviews with potential candidates, and schedule interviews.

  • Handle general office/administrative errands and ad-hoc operational tasks as assigned.

Job Requirements

• Residency: Singaporeans or Singapore Permanent Residents (PR) only.

• Language Proficiency: Strong command of English and fluency in spoken Mandarin to liaise with Chinese-speaking clients and partners.

• Computer Literacy: Proficient in Google Workspace (Sheets, Docs, Calendar) or Microsoft Office (Excel, Word), and WhatsApp Business.

• Key Traits: High attention to detail, strong time-management skills, and able to work independently in a fast-paced sales environment.

• Experience: Prior experience in sales support, administration, customer service, or real estate/property coordination is an advantage (fresh graduates or career switchers with a positive attitude are welcome).