Sales admin

XIN CHENG SG PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

XIN CHENG SG PTE. LTD. is seeking an organized Sales Admin to support day-to-day sales operations, client communications, and administrative workflows in a fast-paced environment.

The role involves coordinating schedules, updating CRM records, handling invoicing, and supporting basic recruitment and scheduling tasks as needed. Mandarin fluency and English proficiency are essential, along with strong attention to detail.

Qualifications

• Residency: Singaporeans or Singapore PRs only.
• Strong command of English and fluency in spoken Mandarin.
• Proficient in Google Workspace or Microsoft Office; WhatsApp Business.
• High attention to detail and time-management; ability to work independently in a fast-paced sales environment.

Responsibilities

• Coordinate appointments, viewing schedules, and client meetings across daily calendars.
• Liaise with clients via WhatsApp, phone calls, and email to provide timely updates and reminders.
• Communicate effectively with Mandarin-speaking clients to ensure clear and professional client service.

Skills

Organized

Detail-oriented

Time management

Independent

Tools

Google Workspace (Sheets, Docs, Calendar)

Microsoft Office (Excel, Word)

WhatsApp Business

CRM software

Job description

Role Overview

We are seeking an organized, proactive, and detail-oriented Sales Admin to support our day-to-day sales operations. In this role, you will streamline client communications, manage administrative workflows, track transaction pipelines, and support basic recruitment and scheduling tasks to ensure seamless day-to-day business operations.

Key Responsibilities

Sales Coordination & Client Support

• Coordinate appointments, viewing schedules, and client meetings across daily calendars.
• Liaise with clients via WhatsApp, phone calls, and email to provide timely updates and reminders.
• Communicate effectively with Mandarin-speaking clients to ensure clear and professional client service.

Administrative & Transaction Processing

• Prepare, review, organize, and file sales documentation, agreements, presentation decks, and transaction paperwork.
• Maintain and update CRM records, client databases, and sales performance trackers.
• Manage invoicing, payment records, receipts, and basic commission/sales tracking logs.

Hiring & Operational Support

• Post and update job openings across relevant portals.
• Screen incoming resumes, conduct preliminary phone interviews with potential candidates, and schedule interviews.
• Handle general office/administrative errands and ad-hoc operational tasks as assigned.

Job Requirements

• Residency: Singaporeans or Singapore Permanent Residents (PR) only.
• Language Proficiency: Strong command of English and fluency in spoken Mandarin to liaise with Chinese-speaking clients and partners.
• Computer Literacy: Proficient in Google Workspace (Sheets, Docs, Calendar) or Microsoft Office (Excel, Word), and WhatsApp Business.
• Key Traits: High attention to detail, strong time-management skills, and able to work independently in a fast-paced sales environment.
• Experience: Prior experience in sales support, administration, customer service, or real estate/property coordination is an advantage (fresh graduates or career switchers with a positive attitude are welcome).