Sales Admin (Invoices/Quotations/Up $3000)

CVista HR Consulting Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A consulting firm in Singapore is seeking a detail-oriented Operations Assistant to support daily tasks of the Head of Operations. Responsibilities include coordinating with multiple departments on projects, preparing invoices, and vendor management. The ideal candidate holds a Diploma and is proficient in Microsoft Office, with strong communication skills and ability to multi-task. Experience with ERP systems in the construction industry is a plus. Interested candidates should submit their resumes via email or the Apply Now button.

Qualifications

• Proficient in Microsoft Office tools.
• Team player with strong work ethics.
• Relevant experience with ERP system in construction industry is advantageous.

Responsibilities

• Assist the Head of Operations in daily tasks.
• Coordinate project executions with other departments.
• Prepare tax invoices and follow up on receivables.
• Liaise with vendors for project execution.
• Perform financial reconciliation and generate reports.

Skills

Proficient in Microsoft Office tools

Strong communication skills

Organizational skills

Ability to multi-task

Initiative

Education

Diploma or equivalent qualifications

Tools

Enterprise Resource Planning (ERP) system

Job description

Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Requirements:

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion