Sales Admin Executive

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

Pasona Singapore Pte. Ltd. is seeking a Sales Admin Executive in Commonwealth to provide reliable administrative support to the Sales Department.

You will handle customer enquiries, prepare quotations and orders, and coordinate documents across departments to ensure accurate and timely processing. The role requires independent work, teamwork, proactivity and proficiency in Microsoft Office. Basic up to 4,000 SGD monthly plus AWS and variable bonus offers opportunity for growth and professional

Qualifications

• Diploma in Business Administration or related field is required.
• Ability to work independently and as part of a team.
• Proactive and willing to take on new tasks and responsibilities.
• Proficient in Microsoft Office (Excel, Word).

Responsibilities

• Provide reliable administrative support to the Sales Department, handling enquiries, quotations, orders, records and coordination promptly.
• Register customer enquiries and maintain accurate customer information and sales records.
• Prepare standard quotations, order documents, correspondence and reports using approved information.
• Track quotations, orders, deliveries, invoices and follow up as needed.
• Coordinate flow of documents and information between Sales, Technical, Accounting & HR, customers and suppliers.
• Update price lists, product information and customer databases.
• Arrange meetings, travel and presentations and file minutes for assigned meetings.
• Respond to routine customer requests and hand over issues to appropriate person.
• Handle customer enquiries on office hours and rotate weekly on 24/7 emergency duty.

Skills

Independent worker

Team player

Proactive

Customer service

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Job title: Sales Admin Executive Job ID:20414 - CK

Location : Commonwealth

Basic up to $4,000 + AWS + Variable Bonus

Responsibilities:

• Provide reliable administrative and documentation support to the Sales Department, ensuring customer enquiries, quotations, orders, records and internal coordination are handled accurately and promptly.
• Register customer enquiries and maintain accurate customer information and sales records.
• Prepare standard quotations, order documents, correspondence and reports using approved information.
• Track the status of quotations, orders, deliveries, invoices and required follow-up.
• Coordinate the flow of documents and information between Sales, Technical, Accounting & HR, customers and suppliers.
• Update and maintain price lists, product information, customer databases and related files.
• Arrange meetings, travel and presentations and prepare and file minutes for assigned meetings.
• Respond to routine customer requests and hand over commercial or technical issues to the appropriate person.
• Respond politely and professionally to customer telephone enquiries during office hours and 24/7 emergency enquiries while on weekly rotating duty, accurately confirm and record the details, and promptly hand them over to the relevant person.

Requirements:

• Minimum Qualification: Diploma in Business Administration, or related field.
• Ability to work independently and as part of a team.
• Proactive and willing to take on new tasks and responsibilities.
• Proficient in Microsoft Office (Excel, Word).