Admin Assistant [ 5 days | Commonwealth |Up to $3k ] - 8890

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 27,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Assistant to support sales operations and project coordination.

You will prepare quotations, issue acknowledgements, and help ensure tender submissions meet deadlines while delivering exceptional client service. Based in Singapore, the role requires 1-2 years of administrative experience and at least O/AO levels, with a diploma being advantageous. You will maintain digital records, assist with packing collateral, and act as a reliable contact

Qualifications

• Minimum 'O'/'A' levels; diploma in Biotechnology, Business Administration or Accounting is an advantage.
• 1-2 years of administrative support experience.

Responsibilities

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are met.
• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building relationships.
• Meticulous Record-Keeping: Maintain organized digital filing systems for quotations, tenders, contracts, and customer correspondence.
• Assist with packing and handling of collaterals and exhibits

Skills

Administrative support

Customer service

Documentation

Education

O/A levels

Diploma in Biotechnology

Diploma in Business Administration

Diploma in Accounting

Job description

Admin Assistant

• 5 days, 9am-6pm
• Salary: $2400 -$3000
• Address: One Commonwealth

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients. This position serves as the backbone of our sales and project operations, offering essential sales support functions - ranging from drafting quotations to preparing tender submissions - while ensuring our clients receive exceptional service every step of the way.

Job scope

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.
• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building positive relationships.
• Meticulous Record-Keeping: Maintain organized digital filing systems for all quotations, tenders, contracts, and customer correspondence with high accuracy.
• Assist with packing and handling of collaterals and exhibits

Requirements

• Minimum 'O' / 'A' levels. Diploma in Biotechnology, Business Administration or Accounting will be advantage
• With 1-2 years of administrative support experience