Receptionist cum Secretary

FAR EAST FACADE (SINGAPORE) PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facade company in Singapore is looking for a Receptionist to manage front desk duties and provide administrative support. Responsibilities include handling calls, managing meetings, and overseeing office supplies. The ideal candidate has a diploma in Business Administration, 2–3 years of experience, and strong communication skills in English and Chinese. Only Singaporeans or PRs may apply.

Qualifications

• Minimum 2–3 years of relevant experience; fresh graduates with strong internships may apply.
• Strong communication skills in both English and Chinese.
• Ability to manage competing priorities effectively.

Responsibilities

• Provide front desk reception duties, managing internal and external stakeholders.
• Coordinate meetings and handle scheduling for the executive.
• Process employee claims and manage office supplies procurement.

Skills

Proficient in Microsoft Office

Strong written and verbal communication skills in English

Organizational skills

Proactive

Education

Diploma in Business Administration or related field

Job description

Key Responsibilities

Receptionist

• Provide Front Desk Reception duties for the office by managing internal and external stakeholders in a professional and timely manner.
• Handle incoming calls by answering, screening, forwarding, and taking messages when required.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Oversee car management for the scheduling, allocation, and usage of company vehicles.
• Coordinate internal and external meetings, including scheduling and venue arrangements.
• Handle procurement of office supplies, equipment, and services in accordance with company policies.
• Process employee claims for reimbursements (travel, medical, etc.) in a timely and accurate manner.
• Provide general administrative support, including filing, photocopying, and data entry.
• Other ad‑hoc or general affairs duties as assigned.

Secretary

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.
• Maintain records, process expenses, and handle confidential information with care.
• Plan and manage itineraries, logistics, and hospitality arrangements for incoming visitors.
• Perform general administrative tasks and any additional duties as assigned by the executive.

Requirements

• Diploma in Business Administration or a related field is preferred.
• Minimum 2–3 years of relevant experience, Fresh graduates with strong internships may also be considered.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Highly organized, proactive, and able to manage competing priorities.
• Strong written and verbal communication skills in English and Chinese.
• Only Singaporean or PR may apply.