Receptionist cum Administrative Assistant

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. in Singapore is seeking a dedicated front desk administrator to manage front desk operations and support administrative functions of the institution.

You will handle inquiries, assist with mail, printing certificates, and manage student-related services, including bus bookings and car decals. The role emphasizes organization, customer service, and attention to detail. Candidates with GCE O-Level and proficiency in Microsoft Office will fit well; school experience is

Qualifications

• Minimum GCE O-Level certification or equivalent educational qualifications.
• Proficiency in IT with Microsoft Office (Word, Excel) and data entry systems.
• Strong interpersonal skills and clear, professional English communication.
• Prior customer service or admin experience in a school environment is highly preferred.

Responsibilities

• Handle frontline services and respond to telephone or walk-in inquiries professionally.
• Assist with general office admin tasks: sorting mail, receiving goods, photocopying, and printing certificates.
• Collate official student returns such as medical records forms and dismissal slips.
• Perform data entry, consolidate surveys, and maintain digital and physical records.
• Manage student/parent services, including car decals and bus bookings.
• Provide basic first aid to students when required.
• Maintain lost-and-found items and the general loan record book.
• Keep General Office pantry, conference room coffee machine, and water dispensers stocked.
• Perform ad-hoc duties as assigned by Admin Managers or School Leaders.

Skills

Front desk

Administrative support

Customer service

Organizational skills

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Data entry systems

Job description

Working Hours:
Mondays to Thursdays: 8:30 AM to 6:00 PM (inclusive of a 1-hour lunch break)
Fridays: 9:00 AM to 6:00 PM (inclusive of a 1-hour lunch break)
Off on Saturdays, Sundays, and gazetted Public Holidays

Roles & Responsibilities

We are looking for a dedicated and organized individual to manage general front desk operations and support the administrative functions of the institution.

Key duties include:

• Handling frontline services and attending to telephone or walk-in enquiries professionally.
• Assisting with general office admin work, including sorting mail, receiving goods, handling photocopying assignments, and printing certificates.
• Collating official student returns, such as medical records forms and dismissal slips.
• Performing data entry, consolidating surveys, and maintaining digital and physical records for the administration team.
• Administering institutional student/parent services, including managing car decals and executing bus bookings.
• Rendering basic first aid to students when required.
• Managing lost-and-found articles and keeping track of the general loan record book.
• Maintaining cleanliness and supplies at the General Office pantry, conference room coffee machine, and water dispensers.
• Performing ad-hoc duties as assigned by Admin Managers or School Leaders.

Requirements

• Minimum GCE O-Level certification or equivalent educational qualifications.
• Proficiency in basic IT applications, including Microsoft Office (Word, Excel) and data entry systems.
• Strong interpersonal skills with the ability to communicate clearly and professionally in English.
• Meticulous nature with excellent organizational skills.
• Prior customer service or administrative assistance experience within a school environment is highly preferred.