Receptionist cum Admin Assistant

JMC TALENT SEARCH PTE. LTD.; Singapore; On-site; SGD 24,000 - 32,000; Full time

Job summary

JMC Talent Search PTE. LTD. is seeking a professional receptionist to manage front desk operations and greet visitors in a courteous manner. You will screen calls, handle registrations, and support security procedures to ensure smooth office workflows.

The role requires strong interpersonal and organizational abilities, a customer-focused approach, and readiness to start on short notice. Join a busy environment with diverse daily tasks and routine coordination of internal services.

Qualifications

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist/front desk/administrative role.
• Excellent interpersonal, communication, and organizational skills.
• Strong customer service mindset with a professional and welcoming attitude.
• Available on short-notice.

Responsibilities

• Manage front desk by answering, screening and directing calls; welcome and assist visitors professionally.
• Oversee visitor registration and ensure office security and access control compliance.
• Prepare personalized welcome posters for guests at the reception area.
• Administer door access cards: issuance, tracking and deactivation.
• Coordinate company transportation arrangements including employee bus services.
• Receive, sort and distribute mail and deliveries promptly.
• Manage office supplies and services: stationery, pantry inventory, catering, vending, taxis.
• Coordinate meeting room reservations and ensure proper setup for meetings and trainings.
• Maintain cleanliness and organization of the reception, meeting rooms and common areas.
• Arrange daily lunch orders for employees with approved vendors.
• Provide general administrative and clerical support as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

Customer service mindset

Availability on short-notice

Education

GCE O-Level or equivalent

Job description

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Requirements

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist, front desk, or administrative support role.
• Excellent interpersonal, communication, and organizational skills, with the ability to manage multiple tasks in a dynamic environment.
• Strong customer service mindset, with a professional and welcoming attitude
• Available on short-notice.