Administrative Support (Sin Ming Place) - Contract

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 23,000 - 33,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Administrative Assistant to support our school office. You will manage day-to-day operations, greet visitors, handle calls, and ensure records are kept accurately and securely.

The role requires GCSE O-level, basic IT skills, meticulous organization, and clear English communication. You will assist with data entry, bus bookings, lost and found, pantry upkeep, and other admin tasks as directed.

Qualifications

• GCSE O-level certification or equivalent.
• Proficient in basic IT skills e.g. Microsoft Office and data entry.
• Meticulous and organised.
• Communicates well in English with good interpersonal skills.
• Preferably with experience in administrative and customer services.

Responsibilities

• Manage day-to-day office operations and admin tasks.
• Handle frontline services and telephone enquiries.
• Collate returns from students (e.g. medical records forms).
• Render first aid to students.
• Administer lost and found articles.
• Maintain loan record book.
• Assist with mails, returns, photocopying and certificate printing.
• Administer bus bookings.
• Manage car decals for students' parents.
• Consolidate data and surveys.
• Assist AMs in data entry and record keeping.
• Keep pantry and coffee/water facilities clean and functioning.
• Perform any other duties as assigned by Admin Managers or School Leaders.

Skills

Basic IT skills

Interpersonal skills

Customer service experience

English communication

Education

GCSE O-level

Tools

Microsoft Office

Job description

Job Scope:

• Ensure that the day-to-day operation and administration of the general office is efficient and that the system, resources and equipment are well maintained, including:
• To handle frontline services and telephone enquiries
• To collate returns from students (e.g. medical records form, dismissal slips)
• To render first aid to students
• To administer lost and found articles
• To manage and maintain the loan record book
• To assist with general admin work like handling mails, monitoring pupils/teachers' returns, receiving goods, photocopy assignments and certificate printing, etc.
• To administer bus booking
• To manage car decals for students' parents
• To consolidate data and surveys
• To assist AMs in data entry and record keeping
• To clean and maintain pantry at General Office and coffee machine and water dispenser at Conference Room.
• Any other duties assigned by Admin Managers or School Leaders

Requirements:

• At least a GCSE O-level certification or equivalent.
• Proficient in basic IT skills e.g. Microsoft Office and data entry.
• Meticulous and organised.
• Communicates well in English and has good interpersonal skills.
• Preferably with experience in administrative and customer services.

Additional:

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break
• Fridays: 9:0am to 6:00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

EA Personnel

• EA Personnel Name: Jackie Ng
• EA Personnel No: R22109024
• EA License No: 95C5411