Receptionist cum Admin Assistant

Crystal Offshore Pte Ltd; Singapore; On-site; SGD 24,000 - 30,000; Full time

Job summary

Crystal Offshore Pte Ltd in Singapore is seeking a hands-on Receptionist/Administrative Assistant to provide frontline customer service, screen calls, receive visitors and direct them to the right person.

You will handle daily office admin, couriers, pantry purchases, accommodation coordination for foreign workers, vehicle records, lunch orders, travel bookings, and other ad-hoc duties in a fast-paced environment.

Qualifications

• GCE 'O' Level or its equivalent with minimum 2 years working experience.
• Proficient in MS office skills.
• Able to multi-task, independent and work in fast past environment.
• Resourceful, systematic, proactive, and good initiative.

Responsibilities

• Reception duties providing frontline Customer Service including screening and handling all calls to the company main lines.
• Receive visitor and vendors and direct them to the right personal and or / meeting room.
• Perform daily checks and ensure tidiness of the reception area
• Manage couriers and mail services
• Responsible for purchase of pantry items, stationery, printing and other office supplies.
• Foreign workers accommodation management, includes update dormitory operator on worker’s movement, monthly invoice checking and renewal of Tenancy Agreements.
• Maintain vehicles files, timely renewal of road tax, coordinate for vehicle inspection, renewal of Vehicle Parking Certificate (VPC) and petrol card ordering.
• Daily lunch ordering, sending out of office notification emails
• Handle air ticket booking and hotel accommodation
• Other general ad-hoc administrative duties assigned

Skills

Multitasking

Independence

Proactivity

Initiative

Education

GCE 'O' Level or equivalent

Tools

MS Office

Job description

Job Description

• Reception duties providing frontline Customer Service including screening and handling all calls to the company main lines.
• Receive visitor and vendors and direct them to the right personal and or / meeting room.
• Perform daily checks and ensure tidiness of the reception area
• Manage couriers and mail services
• Responsible for purchase of pantry items, stationery, printing and other office supplies.
• Foreign workers accommodation management, includes update dormitory operator on worker’s movement, monthly invoice checking and renewal of Tenancy Agreements.
• Maintain vehicles files, timely renewal of road tax, coordinate for vehicle inspection, renewal of Vehicle Parking Certificate (VPC) and petrol card ordering.
• Daily lunch ordering, sending out of office notification emails
• Handle air ticket booking and hotel accommodation
• Other general ad-hoc administrative duties assigned

Job Specification

• GCE 'O' Level or its equivalent with minimum 2 years working experience
• Proficient in MS office skills
• Able to multi-task, independent and work in fast past environment
• Resourceful, systematic, proactive, and good initiative