Receptionist cum Administrative Assistant

Sunnyhill Ace; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Ideal candidates have GCE O-Level or equivalent, proficient IT skills, and strong English communication with excellent organization abilities, preferably with school experience.

Qualifications

• Must have minimum GCE O-Level or equivalent.
• Proficient in Microsoft Word and Excel.
• Strong English communication and excellent organizational skills.

Responsibilities

• Handle frontline services and respond to telephone or walk-in enquiries professionally.
• Assist with general admin tasks: sorting mail, receiving goods, photocopying, and printing certificates.
• Collate official student returns such as medical forms and dismissal slips.

Skills

Front desk / customer service

English communication

Organizational skills

Meticulous

Education

GCE O-Level

Tools

Microsoft Office

Data entry systems

Excel

Word

Job description

Working Hours:

• Mondays to Thursdays: 8:30 AM to 6:00 PM (inclusive of a 1-hour lunch break)
• Fridays: 9:00 AM to 6:00 PM (inclusive of a 1-hour lunch break)
• Off on Saturdays, Sundays, and gazetted Public Holidays

Roles & Responsibilities

We are looking for a dedicated and organized individual to manage general front desk operations and support the administrative functions of the institution.

Key duties include:

• Handling frontline services and attending to telephone or walk-in enquiries professionally.
• Assisting with general office admin work, including sorting mail, receiving goods, handling photocopying assignments, and printing certificates.
• Collating official student returns, such as medical records forms and dismissal slips.
• Performing data entry, consolidating surveys, and maintaining digital and physical records for the administration team.
• Administering institutional student/parent services, including managing car decals and executing bus bookings.
• Rendering basic first aid to students when required.
• Managing lost-and-found articles and keeping track of the general loan record book.
• Maintaining cleanliness and supplies at the General Office pantry, conference room coffee machine, and water dispensers.
• Performing ad-hoc duties as assigned by Admin Managers or School Leaders.

Requirements

• Minimum GCE O-Level certification or equivalent educational qualifications.
• Proficiency in basic IT applications, including Microsoft Office (Word, Excel) and data entry systems.
• Strong interpersonal skills with the ability to communicate clearly and professionally in English.
• Meticulous nature with excellent organizational skills.
• Prior customer service or administrative assistance experience within a school environment is highly preferred.