Receptionist

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A local educational organization in Singapore seeks an Office Administrator to perform clerical tasks, manage inquiries, and assist with data entry. The ideal candidate should possess strong organizational and communication skills and preferably have at least 1 year of experience in an administrative role within a school environment. The position involves various responsibilities and requires a proactive approach to support daily school operations effectively.

Qualifications

• Preferably have 1 year experience in office admin duties in a school environment.

Responsibilities

• Assist in basic clerical tasks, including document checks.
• Handle counter service and manage telephone inquiries.
• Perform data entry work for various school functions.
• Maintain the front desk area for order and professionalism.
• Distribute hardcopy mails to designated recipients.
• Help pack items for distribution for school events.
• Update staff attendance records in the General Office system.
• Perform other general administrative tasks as needed.

Skills

Clerical tasks

Communication skills

Data entry

Organizational skills

Job description

Job Details

Financial assistance and bursary support

• Assist in basic clerical tasks such as checking forcompleteness of supporting documents.
• Assist in financial assistance and bursaryenquiries.
• Inform parents of application outcomes anddistributing approval letters to ensure timely communication with families.
• Assist in getting the endorsement for otherfinancial assistance and bursary applications.

Front desk and communication services

• Handle counter service and manage telephoneenquiries, including attending to calls at the general office, and relayingmessages to relevant personnel.
• Attend to sick / injured students.
• Contact parent and get the yellow slip signed forearly dismissal.
• Mobile phone collection from students on detention.

Data entry work

• Perform data entry work to support various schooladministrative functions.
• Assist to maintain accurate records of lost andfound items, students resting in the sick bay and early release of students.
• Update stationeries/paper inventory.
• Scan and WhatsApp the updates of late-comingstudents.

Office organisation and maintenance

• Housekeep the front desk area to ensure it remainsorderly and professional.
• Issuance and recording of uniform on loan tostudents and ensure timely return in good order.
• Assist to keep the cupboards in the General Officeclean and tidy, including those for the stationeries and uniform, to maintainan efficient working environment.
• Assist with disposal of unclaimed lost and founditems.
• Assist with the spring-cleaning of the GeneralOffice during school breaks.

Document management and distribution

• Distribute hardcopy mails to designated recipients in a timely manner.
• Ensure items to be distributed are cleared and collected.
• Get GRO to sign Delivery Orders: Inform teachers of their deliveries, assist with the filling of DO and ensure items are correctly collected by the teachers.
• Issue Report Books to students (based on the teachers’ instructions)
• Issue Graduation Certificates to graduated students
• Contact students for the ad hoc NRIC collection.

Event and materials coordination

• Help to pack items according to classes for distribution, whether for school events or collaterals from HQ or external organisations, ensuring organised and efficient distribution processes.

Staff administration support

• Update staff attendance records in the General Office system to ensure accurate personnel tracking.
• Assist with lamination and binding of documents.
• Assist to update new staff name labeling at the pigeonholes.

General administrative duties

• Lost and found cash is handed over to AM/AE/CSO daily.
• Perform other general administrative tasks as delegated by school management to support the smooth operation of daily school activities.

Requirements

• Should preferably have 1 year experience in office admin duties in a school environment.