Receptionist & Admin Assistant

AMOS SUPPLY PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

AMOS SUPPLY PTE. LTD. in Singapore is hiring a proactive receptionist/administrative assistant to welcome visitors, answer calls and manage correspondence.

You will maintain reception areas, coordinate meetings, and support daily office operations in a fast-paced environment. The role requires good communication, professional presentation, and strong organizational skills. Prior front desk experience is advantageous; proficiency with MS Office is expected to handle documentation, filing, and

Qualifications

• Minimum secondary education; Diploma in Business Administration or related field preferred.
• Previous experience in receptionist/front desk/administrative role is an advantage.
• Presentable, professional and service-oriented.
• Strong communication and interpersonal skills.
• Organized with good attention to detail.
• Able to multitask in a fast-paced environment.
• Proficient in Microsoft Office applications.
• Basic understanding of office administration procedures.

Responsibilities

• Welcome and attend to visitors in a professional and friendly manner.
• Manage incoming calls, emails, and general correspondence efficiently.
• Coordinate visitor access and ensure compliance with office security procedures.
• Handle incoming mail, deliveries, and courier services.
• Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards.
• Monitor and replenish office supplies and stationery.
• Provide general administrative support including filing, scanning, and documentation.
• Maintain employee access cards, name cards, and contact directories.
• Manage vendor listings and coordinate servicing of office equipment and facilities.
• Assist in travel bookings, accommodation, and transportation arrangements.
• Support expense claims processing and vendor payment tracking.
• Assist in organizing meetings, appointments, and company events.
• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
• Coordinate PR/PO approvals with relevant departments.
• Support onboarding activities including system setup and issuing uniforms.
• Coordinate work pass matters with MOM when required.
• Maintain inventory of company-issued items (e.g. uniforms).
• Perform ad hoc administrative and operational tasks as assigned by Management or Department Head

Skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Microsoft Office

Education

Diploma in Business Administration or related field

Secondary education

Tools

Microsoft Office

Job description

Job Description:

• Welcome and attend to visitors in a professional and friendly manner
• Manage incoming calls, emails, and general correspondence efficiently
• Coordinate visitor access and ensure compliance with office security procedures
• Handle incoming mail, deliveries, and courier services
• Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards
• Monitor and replenish office supplies and stationery
• Provide general administrative support including filing, scanning, and documentation
• Maintain employee access cards, name cards, and contact directories
• Manage vendor listings and coordinate servicing of office equipment and facilities
• Assist in travel bookings, accommodation, and transportation arrangements
• Support expense claims processing and vendor payment tracking
• Assist in organizing meetings, appointments, and company events
• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO)
• Coordinate PR/PO approvals with relevant departments
• Support onboarding activities including system setup and issuing uniforms
• Coordinate work pass matters with MOM when required
• Maintain inventory of company-issued items (e.g. uniforms)
• Perform ad hoc administrative and operational tasks as assigned by Management or Department Head

Requirements:

• Minimum Secondary education; Diploma in Business Administration or related field preferred
• Previous experience in receptionist, front desk, or administrative role is an advantage
• Presentable, professional, and service-oriented
• Strong communication and interpersonal skills
• Organized withgood attention to detail
• Able to multitaskin a fast-paced environment
• Proficient in Microsoft Office applications
• Basic understanding of office administration procedures