Administrative Assistant

Cesco Environmental Technologies Pte Ltd; Singapore; On-site; SGD 26,000 - 38,000; Full time

Benefits offered by this job

5-day work week

West region office

Job summary

Cesco Environmental Technologies Pte Ltd is hiring for an administrative role in Singapore. The position supports daily departmental operations, handles data entry, and coordinates with internal teams and clients to ensure smooth service delivery.

You will manage records, prepare documents for audits, and handle communications while maintaining accuracy under a fast-paced environment.

Qualifications

• Proficient in MS Office applications, especially Excel and Word.
• Strong communication, negotiation, and coordination skills.
• Ability to work independently and as part of a team with minimal supervision.
• Detail-oriented and meticulous in handling data and documentation.
• Resilient and able to perform under pressure in a fast-paced environment.

Responsibilities

• Provide general administrative support to ensure smooth departmental operations.
• Perform data entry, filing, and maintain accurate records and documentation.
• Assist in preparing documents and liaise with relevant departments for seamless service delivery to clients.
• Answer phone calls and respond to emails professionally.
• Compile and verify data summaries for bills receivable and final billing when required.
• Coordinate meetings, appointments, and schedules.
• Liaise with vendors, clients, and internal staff as needed.
• Assist in preparing documentation for audits and inspections.
• Undertake any other ad-hoc duties as assigned.

Skills

MS Excel

MS Word

MS Office

Communication

Teamwork

Detail orientation

Resilience

Education

GCE N/O Level or equivalent

Tools

MS Office

Job description

Job Description & Requirements

Duties & Responsibilities

• Provide general administrative support to ensure smooth departmental operations.
• Perform data entry duties, filing and maintain accurate records and documentation.
• Assist in preparing documents and liaise with relevant departments to ensure efficient and seamless service delivery to clients.
• Answer phone calls and respond to emails professionally
• Compile and verify data summary (e.g. order amounts, discount rates, etc.), to ensure accuracy in generating bills receivable and final billing before dissemination to clients, when required.
• Coordinate meetings, appointments, and schedules
• Liaise with vendors, clients, and internal staff when required
• Assist in preparing documentation for audits and inspections.
• Undertake any other ad-hoc duties as assigned.

Required competencies and certifications

• Proficient in MS Office applications, especially MS Excel and Word, to perform data management and documentation tasks effectively
• Strong communication, negotiation, and coordination skills to interact with clients and internal departments clearly and professionally
• Ability to work independently and as part of a team with minimal supervision to meet deadlines and manage multiple tasks
• Detail-oriented and meticulous in handling data and documentation to maintain accuracy and compliance
• Resilient and able to perform well under pressure in a fast-paced work environment

Preferred competencies and qualifications

• Possess at least a GCE 'N' / 'O' Level qualification or equivalent
• Demonstrate resourcefulness, proactivity, and a positive attitude when addressing work challenges
• Comfortable working with staff at all levels, including Managers and Directors
• Prior administrative experience will be an advantage

Other Information

• 5-day work week, Monday to Friday, 8:00 a.m. to 5:30 p.m.
• Able to work in the West region of Singapore.