Front Desk & Administrative Executive

RONGSHENG PETROCHEMICAL (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

RONGSHENG PETROCHEMICAL (SINGAPORE) PTE. LTD. in Singapore seeks a proactive Office Administrator/Receptionist to manage day-to-day front-office operations and deliver professional, welcoming service to visitors and staff.

You will handle calls, mail, courier coordination, meeting room management and general facilities support to ensure smooth office operations.

Qualifications

• Diploma in Business Administration or related discipline.
• Strong communication and interpersonal skills with a professional service orientation.
• Well-organised and able to manage multiple priorities independently.

Responsibilities

• Attend to visitors and guests in a courteous and professional manner.
• Handle incoming telephone calls and general enquiries.
• Receive and distribute registered mail, courier items and parcels.
• Coordinate incoming and outgoing courier services and maintain accurate courier and mail records.
• Manage meeting room reservations and support meeting setup and arrangements.
• Office Administration & Facilities
• Manage inventory and replenishment of office supplies, stationery and pantry provisions.
• Liaise with building management and external vendors on office facilities, maintenance and related matters.
• Manage telecommunications service providers and coordinate related administrative matters.
• Maintain corporate hotel agreements and regularly review and update corporate hotel rates.
• Assist with business travel arrangements and travel claims for designated executives.
• Employee Administration Support
• Support employee onboarding and offboarding arrangements, including workstation/stationery allocation and coordination of office access setup or removal.
• Provide general administrative and operational support to ensure the smooth running of the office.
• Perform other administrative duties as assigned

Skills

Communication skills

Organizational skills

Customer service mindset

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Roles & Responsibilities:

Manage day-to-day reception duties and ensure a professional and welcoming front-office environment.

1. Attend to visitors and guests in a courteous and professional manner.
2. Handle incoming telephone calls and general enquiries.
3. Receive and distribute registered mail, courier items and parcels.
4. Coordinate incoming and outgoing courier services and maintain accurate courier and mail records.
5. Manage meeting room reservations and support meeting setup and arrangements.
6. Office Administration & Facilities
7. Manage inventory and replenishment of office supplies, stationery and pantry provisions.
8. Liaise with building management and external vendors on office facilities, maintenance and related matters.
9. Manage telecommunications service providers and coordinate related administrative matters.
10. Maintain corporate hotel agreements and regularly review and update corporate hotel rates.
11. Assist with business travel arrangements and travel claims for designated executives.
12. Employee Administration Support
13. Support employee onboarding and offboarding arrangements, including workstation/stationery allocation and coordination of office access setup or removal.
14. Provide general administrative and operational support to ensure the smooth running of the office.
15. Perform other administrative duties as assigned

Job Requirements:

1. Diploma in Business Administration or a related discipline.
2. Minimum 3 years of relevant experience in office administration, reception or corporate services.
3. Strong communication and interpersonal skills with a professional and service-oriented approach.
4. Well-organised, detail-oriented and able to manage multiple administrative priorities independently.
5. Proficient in Microsoft Office applications.
6. Able to liaise effectively with employees, management, vendors and external parties.