Receptionist cum Administrator

EMIRATES SHIPPING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

EMIRATES SHIPPING SINGAPORE PTE. LTD. in Singapore seeks a capable receptionist/administrative assistant to join our front office.

You will greet visitors, manage calls, coordinate mail, and support meeting arrangements. The role requires strong organizational skills, meticulous attention to detail, and the ability to multitask under deadlines. You will work with HR to oversee administrative duties and contribute to company events, ensuring a professional workplace.

Qualifications

• Ability to multi-task within tight deadlines.
• Good organizing ability, meticulous and results-oriented.
• Excellent spoken and written communications skills.
• Detail-oriented with strong multitasking abilities.
• Professional in appearance and attitude.
• A team player who can also work independently.

Responsibilities

• Manage front desk duties, including greeting visitors and answering phone calls.
• Telephone directory management
• Handle incoming and outgoing mail and courier arrangements
• Assist in meeting room set up and arrangements
• Maintain general office tidiness
• Prepare and serve tea, coffee or water to guests and visitors as needed
• Provide admin support (e.g. data entry, filing, photocopying)
• Provide support in organizing meetings or company events
• Assist the HR Manager to oversee the Administrative Duties
• Manage office administration such as pantry supplies, stationery, office equipment etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Any other ad-hoc duties assigned by HR Manager

Skills

Multitasking

Organized

Communication

Team player

Professional appearance

Education

Diploma/Degree in Business Administration

Job description

Job Responsibilities

• Manage front desk duties, including greeting visitors and answering phone calls
• Telephone directory management
• Handle incoming and outgoing mail and courier arrangements
• Assist in meeting room set up and arrangements
• Maintain general office tidiness
• Prepare and serve tea, coffee or water to guests and visitor as needed.
• Provide admin support (e.g. data entry, filing, photocopying, etc)
• Provide support in organizing meetings or company events
• Assist the HR Manager to oversee the Administrative Duties
• Manage office administration such as pantry supplies, stationery, office equipment etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Any other ad-hoc duties assigned by HR Manager

Requirements

• Diploma/Degree in Business Administration or related studies
• Ability to multi-task within tight deadlines
• Good organizing ability, meticulous and results-oriented with minimum supervision required.
• Previous experience in a receptionist or customer service role is a plus
• Excellent spoken and written communications skills
• Detail-oriented with strong multitasking abilities
• Professional in appearance and attitude
• A team player who can also work independently