Admin Assistant

Innogrity Pte Ltd; Singapore; On-site; SGD 24,000 - 30,000; Full time

Job summary

Innogrity Pte Ltd in Singapore is seeking a proactive Administrative Assistant to support daily office operations with accuracy and professionalism.

You will handle calls, mail, greet guests, manage pantry, coordinate with vendors, and assist with travel bookings, visa processes, and staff claims.

The ideal candidate has at least 1 year of experience, can start ASAP, and is proficient in English and Mandarin.

Qualifications

• Minimum 1 year of working experience.
• Able to commence work ASAP.
• Proficient in English and Mandarin.

Responsibilities

• Manage incoming calls, deliveries, mail, documents and parcels.
• Welcome guests and arrange refreshments for a pleasant visitor experience.
• Manage pantry inventory and order snacks, beverages, and office supplies.
• Maintain office cleanliness and coordinate with building management and vendors.
• Compile and submit monthly staff claims.
• Maintain asset register including laptops and office equipment.
• Coordinate IT-related issues with external IT support providers/vendors.
• Assist with renewal and administration of service contracts (telecoms, A/C, water filters).
• Arrange hotel and air-ticket bookings for employees and business travel.
• Support visa applications and related administrative documentation.
• Coordinate internal training programs and staff development sessions.
• Organize internal events, team lunches and engagement activities.
• Provide general administrative support and undertake ad-hoc duties.

Skills

Microsoft Office

English & Mandarin

Team player

Education

Secondary School / 'N' Level

Job description

Admin Assistant

We are looking for a responsible and detail-oriented Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative tasks. The ideal candidate will be proactive, organized, and capable of handling a variety of office support duties with accuracy and professionalism.

Job Description

• Manage incoming calls, deliveries, office mail, documents, and parcels, includingreceiving, sorting, anddistributing items torelevant staff.

• Welcome and assistwalk-in guests, including arranging refreshmentsand ensuring apleasantvisitor experience.

• Manage pantry inventoryby monitoring stocklevels, ordering andreplenishing snacks, beverages, coffee, and essentialoffice supplies.

• Maintain office cleanlinessand tidiness, andcoordinate with buildingmanagement and externalvendors for repairs, maintenance, and facility-related matters.

• Compile and submitmonthly staff claimsfor processing.

• Maintain and regularlyupdate the company’sasset register, includinglaptops, peripherals, PPE, and other officeequipment.

• Serve as theliaison between employeesand external ITsupport providers/vendorstocoordinate IT-relatedissues and services.

• Assist with therenewal and administrationof office servicecontracts, including telecommunications, air-conditioning servicing, and water-filterservices. (Yearly Contract)

• Assist with hoteland air-ticketbookings for employeesandbusiness-related travelarrangements as required.

• Support employees withvisa application processesand related administrativedocumentation as required.

• Coordinate and arrangeinternal training programs, courses, and staffdevelopment sessions as required.

• Organize internal officeevents, team lunches, and employee engagementactivities as required.

• Provide general administrativesupport and undertakeother ad-hocduties and projectsas assigned.

Job Requirements

• Able to commence work ASAP is an added advantage

• At least 1 year working experience is required

• Candidate must possess at least Secondary School/"N" Level

• Positive attitude, team player, committed, responsible and resourceful

• Computer literate, proficient in Microsoft Office

• Proficient in Englishand Mandarin, enablingeffective communicationand collaboration withlocal and internationalstakeholders.