OFFICE ASSISTANT / RECEPTIONIST

FARIVASHIP (SG) PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

FARIVASHIP (SG) PTE. LTD. in Singapore is seeking a friendly Office Assistant / Receptionist to manage front desk operations, greet visitors, and support daily office tasks in a professional environment.

You will handle calls, arrange meetings, maintain records, prepare documents in Word/Excel/PowerPoint, and assist the team with various administrative duties from Monday to Friday, 9am to 6pm, with SGD 3,000 monthly.

Qualifications

• Excellent communication and interpersonal skills.
• Well-organised with a professional demeanor.
• Strong customer service mindset and reliability.

Responsibilities

• Manage the front desk and reception area for smooth visitor interactions.
• Welcome clients, visitors, vendors, and service providers promptly.
• Arrange and record appointments for visitors and guests.
• Maintain visitor/appointment records for office tracking.
• Provide hospitality such as tea/coffee when required.
• Answer calls and route to appropriate departments.
• Handle printing, photocopying, and scanning tasks.
• Prepare documents in Word, Excel, and PowerPoint as needed.
• Support the office team with various admin tasks.
• Work independently and with the team to meet needs.

Skills

Communication

Organisational skills

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Overview

The client is located in Singapore, offering a professional office environment at International Plaza with full-time roles supporting daily administrative and reception functions.

Job Summary

We are seeking a friendly and organised Office Assistant / Receptionist to manage front desk operations, assist visitors, handle communications, and support office tasks in a professional setting.

Responsibilities

• Manage the front desk and reception area to ensure smooth visitor and client interactions
• Welcome and assist clients, visitors, vendors, and service providers promptly and courteously
• Arrange and record appointments for visitors and guests accurately
• Maintain detailed visitor and appointment records for office tracking
• Provide hospitality services such as serving tea and coffee to clients and visitors when required
• Answer incoming office calls and transfer them to the appropriate departments or personnel efficiently
• Handle printing, photocopying, and scanning of documents to support office operations
• Prepare and update Excel spreadsheets, Word documents, and PowerPoint presentations as needed
• Support the office team with various administrative tasks as required
• Work independently and collaboratively within the team to meet office needs

Preferred competencies and qualifications

• Proficient in Microsoft Word, Excel, and PowerPoint to prepare office documents and presentations
• Good communication and interpersonal skills to interact effectively with clients and colleagues
• Well-organised, presentable, friendly, and professional demeanor to maintain a positive office environment
• Good customer service skills to enhance visitor experience

Other Information

• Location: International Plaza, Singapore
• Employment Type: Full-Time
• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
• Salary: Around SGD 3,000/month
• Weekends & Public Holidays: Off

Professional working environment Employment terms compliant with applicable Singapore employment laws