Receptionist cum Admin

BLOOMFOSS PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

BLOOMFOSS PTE. LTD. is seeking a front desk and administrative support professional in Singapore. The role involves greeting visitors, handling calls and emails, and supporting HR and administrative tasks to ensure smooth office operations and a positive visitor experience.

Key duties include managing mail and couriers, maintaining supplies and the reception area, and coordinating inter-department communications. Fluency in Chinese is preferred for engaging Mandarin-speaking clients and vendors.

Qualifications

• Strong communication with clients and team members
• Good organizational skills and attention to detail
• Ability to collaborate as a team player with a customer-focused approach
• Chinese language proficiency for Mandarin-speaking clients and vendors

Responsibilities

• Greet visitors professionally to create a welcoming environment
• Answer and forward phone calls; manage switchboard and email enquiries
• Process mail and courier deliveries to maintain timely flow
• Manage office supplies and reorder to ensure availability
• Maintain reception area and meeting rooms in a professional state
• Perform filing, data entry, and documentation for administrative workflows
• Assist with basic HR and administrative duties as required
• Coordinate internal communications between departments

Skills

Communication

Organizational

Team player

Customer-oriented

Bilingual (Chinese)

Education

Secondary/ITE Diploma or higher in Business Administration/Office Management

Job description

You will manage front desk operations, handle communications, and support administrative and HR tasks to ensure smooth office functioning and positive visitor experiences.

Responsibilities

• Greet visitors, clients, suppliers, and staff professionally to create a welcoming environment
• Answer, screen, and forward phone calls while managing switchboard and email enquiries efficiently
• Process incoming and outgoing mail and courier deliveries to maintain timely communication flow
• Manage office supplies inventory and reorder to ensure availability for daily operations
• Maintain reception area and meeting rooms in a clean and organized state for a professional appearance
• Perform filing, data entry, record-keeping, and documentation to support administrative workflows
• Assist with basic HR and administrative duties to support department needs as required
• Coordinate internal communications and facilitate collaboration between departments

Preferred competencies and qualifications

• Secondary/ITE Diploma or higher in Business Administration, Office Management, or related discipline
• 1–3 years of reception or administrative experience, preferably in manufacturing or industrial settings
• Demonstrated communication skills through effective interaction with clients and team members
• Organizational skills and attention to detail to manage multiple tasks accurately
• Ability to collaborate effectively as a team player and maintain a customer-oriented approach
• Ability to communicate in written and spoken Chinese to engage with Mandarin-speaking clients and vendors