Administrative Assistant (Receptionist)

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD. in Singapore seeks a well-organised administrator to join our team.

You will manage reception, procurement, and the office environment to ensure smooth daily operations, handle inquiries, bookings, and filing, and liaise with building management and vendors. You will support travel, onboarding, IT setup, events, and coordination with the Shanghai admin team, contributing to efficient processes in a fast-paced environment while maintaining attention to

Qualifications

• Diploma or equivalent qualification.
• 1-3 years of relevant admin/office support experience.
• Fluent in written and spoken English and Mandarin.
• Familiar with Singapore office practices and processes.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Manage reception area, procurement, and maintain office environment for smooth operations.
• Handle calls, emails, couriers, deliveries; manage meeting room bookings and filing.

Skills

English & Mandarin proficiency

Office administration

Communication

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations
• Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records
• Liaise with building management, vendors and service providers on office related matters
• Assist with travel and accommodation arrangements when required
• Support new employee onboarding and office access arrangements
• Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software
• Support both internal and external functions, assist with company events and staff activities.
• Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies
• Perform other ad-hoc administrative duties and other supportive roles as required

Requirements

• Diploma or equivalent qualification and above
• Minimum 1-3 years of relevant experience in administration, reception or office support
• Proficient in written and spoken English and Mandarin
• Familiar with administrative processes and general office practices in Singapore
• Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail.
• Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.
• Proficient in Microsoft Office applications.
• Able to work independently as well as part of a team.