Purchasing Manager (Hotel)

Mandarin Oriental, Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A luxury hotel in Singapore is seeking a Purchasing Manager to oversee purchasing operations. This role involves supervising daily department activities, ensuring compliance with guidelines, and negotiating cost-effective purchases. The ideal candidate should have at least 2 years of relevant experience, preferably in the hotel or tourism industry, along with excellent communication and negotiation skills. Join a team that values integrity and respect while embracing growth and sustainability.

Benefits

Learning & Development programs

MOstay programme

Health & Colleague Wellness benefits

Retirement plans

Qualifications

• Minimum 2 years’ experience in a similar capacity.
• Preferably with experience working in hotel or tourism industry.
• Great communication and negotiation skills.

Responsibilities

• Supervise the daily operation of the Purchasing Department.
• Conduct regular checks of procurement compliance.
• Negotiate cost-effective purchases for supplies and services.

Skills

Communication skills

Negotiation skills

Job description

PURCHASING MANAGER

Mandarin Oriental, Singapore is looking for a Purchasing Manager to join our Finance team.

Are you a master of craft?Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Singapore is a sanctuary of luxury and sophistication overlooking the iconic Marina Bay.

About the job

Based at Mandarin Oriental, Singapore within the Finance Department in Singapore, the Purchasing Manager is responsible for supervising the daily operation of the Purchasing Department, which include sourcing, negotiations, ensuring daily food ordering deliver in a timely manner, follow up with alternatives and ensuring standard operating procedures are followed. The Purchasing Manager reports to the Director of Purchasing.

As Purchasing Manager be responsible for the following duties:

• Enforce and supervise Purchasing colleagues and user departments to adhere total compliance of all MOHG guidelines and policies.
• Conduct regular checks of all procurement compliance are enforced and practiced and documents including suppliers’ HACCP/ISO records and files are correctly and accurately kept.
• Review and ensure Purchasing colleagues update approved quotations and tenders in the system diligently and on a timely basis.
• Negotiate cost effective purchases for all supplies and services, while meeting specifications and compliance.
• Oversee and assist in the daily operation of the Purchasing Department, including all Standard Operating Procedures are followed.
• Assist in the preparation, review and processing of requisitions and purchase orders for supplies, equipment and food and beverage products.
• Highlight discrepancies immediately and maintain records of discrepancy reports of all items.
• Monitor all purchases and delivered items and ensure quality and pricing guidelines are met.
• Communicate department status, issues and irregularities to the Director of Purchasing on a regular basis.
• Source for improved/alternatives qualities and competitive pricing to enhance product image and service at the best value.

• Negotiate cost effective purchases for all supplies and services, while meeting all MOHG guidelines and quality specifications.
• Assist in reviewing and of vendor/contractor history to determine that they are capable of producing the goods and services required.
• Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing and to improve the quality of goods and services purchase
• Supervise and conduct regular checks (vendor visitation) to ensure top quality and HACCP/ISO compliance, especially perishable items.
• To train and enforce purchasing/ issuing procedures and planning to various department/outlet and training to department staff.
• To capture MOHG’s Sustainability Goals and Guidelines, including providing definition and details on how progress is measured, mainly eliminating single use plastic
• To ensure Responsible Procurement sourcing and process are in place.
• To monitor progress and update Hotel Sustainability Tracker and continue sourcing for new sustainability products and eliminating endangered species and plastic products
• To monitor, implement and update Sustainable Perishable Products, Endangered Species and Plastic Elimination Tracking Sheet
• To support and achieve our hotel’s environmental goals
• Outline and implement the Hotel’s Responsible Procurement program following MOHG’ guidelines and goals to remove Single use plastic (SUP)
• To achieve 100% agricultural Commodities such as coffee, tea, vanilla and cocoa and sugar
• To source for Paper products that are sustainably certified, i.e. FSC, Fair Trade
• To source for sustainably seafood products with MSC, ASC, BAP etc. certifications that are recognized by the Global Sustainable Seafood Initiative
• Identify and implement waste management to reduce waste

As Purchasing Manager, we expect from you:

• Minimum 2 years’ experience in similar capacity
• Preferably with experience working in hotel or tourism industry
• Great communication and negotiation skills

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

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