Purchasing Executive

FAR EAST HOSPITALITY MANAGEMENT (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

FAR EAST HOSPITALITY MANAGEMENT (S) PTE. LTD. is seeking a procurement professional to manage end-to-end tender processes.

You will shortlist vendors, prepare tender documents, coordinate site shows, and evaluate submissions for price and quality. The role includes negotiating terms, preparing award recommendations, issuing contracts, and handling contract variations while ensuring compliance with group policies and SOPs.

Qualifications

• Diploma in Business or Purchasing is required.
• Excellent written and verbal communication skills.
• Proficient in MS Excel, Word and PowerPoint.
• Knowledge of SAP is preferred.

Responsibilities

• Pre-qualify vendors for tenders and shortlist qualified ones.
• Collaborate with operations to prepare tender documents and site showings.
• Evaluate tender submissions including price and quality assessments.
• Conduct interviews, clarifications and price/terms negotiations.
• Prepare recommendation papers for timely approvals and awards.
• Issue contracts to vendors and manage contract variations.
• Create contracts and change orders in the purchasing portal.
• Ensure procurement activities comply with group policies and SOPs.
• Carry out other procurement and contract management tasks as assigned.

Skills

Communication

Writing skills

Education

Diploma in Business/Purchasing

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SAP

Job description

Job Description:

• To conduct pre-qualification to shortlist qualifiedvendors to be invited for tenders.
• Work closely with respective operations department toprepare tender documents, arrange tender briefing, and site show for invitationto tender.
• Compile and evaluate tender submissions, includingprice analysis and quality assessment.
• Conduct tender interviews, clarifications andnegotiation of pricing and contracted terms.
• Prepare recommendation paper, ensuring timely approvaland award.
• Issue contract agreement to awarded vendors.
• For changes to contract – to raise variation forapproval and issue variation letter to vendor.
• Creation of contract and change order in purchasingportal.
• Ensure procurement activities comply with groupprocurement policies and SOPs.
• Any other procurement and contract management relatedtasks which may be assigned.
• Perform any other duties assigned by supervisor,carrying them out diligently and professionally

Job Requirements:

• Minimum Diploma in Business /Purchasing
• Good communication andwriting skills
• Proficient in MicrosoftExcel, Words and Power Point
• Knowledge in SAP