Purchasing Executive

Serangoon Gardens Country Club; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Serangoon Gardens Country Club is seeking a Purchasing Executive to join the Purchasing Team and manage day-to-day purchasing operations across the Club.

This role covers the full purchasing cycle—from sourcing and quotation comparison to PR/PO processing, vendor coordination, delivery and invoice matching, documentation and month-end follow-up—emphasising accuracy, compliance, and timely execution.

Qualifications

• Diploma or Degree in Purchasing / Procurement / Supply Chain Management / Business Administration / Finance or related discipline.
• Minimum 2 years of relevant experience.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience with accounting, purchasing or ERP systems will be an advantage.
• Good numerical and analytical skills with strong attention to detail.
• Good communication and interpersonal skills, with the ability to work effectively with different departments and suppliers.
• Strong organisational and follow-up skills, with the ability to manage multiple tasks and meet deadlines.
• Able to work independently and take ownership of assigned responsibilities.

Responsibilities

• Manage day-to-day purchasing activities, including sourcing, quotation requests, quotation comparison and price evaluation.
• Obtain and evaluate quotations to ensure competitive pricing, suitable quality and compliance with specifications.
• Work closely with internal requestors to understand and clarify requirements, specifications, delivery schedules and pricing.
• Source alternative suppliers where required and identify opportunities for cost savings.
• Assist in coordinating and administering ITQs, tenders and other procurement exercises.
• Review and process Purchase Requisitions (PRs) and Purchase Orders (POs), ensuring accuracy, completeness and proper approvals.
• Monitor outstanding orders and follow up with requestors and suppliers to ensure timely completion.
• Review invoices and supporting documents against PRs, POs, quotations and delivery/receiving records.
• Maintain accurate purchasing records, including quotations, POs, contracts and supporting documents for audit and reference.
• Maintain and update supplier information, pricing records and supplier performance.
• Handle month-end purchasing activities, including monitoring outstanding orders and providing information required for accruals.
• Identify opportunities to improve purchasing processes, efficiency and cost effectiveness.
• Ensure all procurement activities comply with the Purchasing SOP, approval requirements and internal controls.
• Ensure appropriate supporting documentation is maintained for all purchasing transactions.
• Contract tracking to ensure timely follow-up before expiry.
• Escalate purchasing issues, exceptions or non-compliance matters to the appropriate parties.

Skills

Organised

Detail-oriented

Communication skills

Analytical skills

Multitasking

Education

Diploma or Degree in Purchasing / Procurement / Supply Chain Management / Business Administration / Finance

Tools

Microsoft Excel

ERP systems

Job description

We are looking for aPurchasing Executiveto join our Purchasing Team and manage the day-to-day purchasing operations across the Club.

This role involves thefull purchasing cycle, from sourcing and quotation comparison to PR/PO processing, vendor coordination, delivery and invoice matching, documentation, and month-end follow-up.

The successful candidate should beorganised, meticulous and detail-oriented, with the ability to coordinate effectively with multiple departments and suppliers while ensuring compliance with the Club’s purchasing policies, procedures and approval requirements.

Key Responsibilities:

Sourcing & Procurement

• Manage day-to-day purchasing activities, including sourcing, quotation requests, quotation comparison and price evaluation.
• Obtain and evaluate quotations to ensure competitive pricing, suitable quality and compliance with specifications.
• Work closely with internal requestors to understand and clarify requirements, specifications, delivery schedules and pricing.
• Source alternative suppliers where required and identify opportunities for cost savings.
• Assist in coordinating and administering ITQs, tenders and other procurement exercises.

Purchasing Operations & Execution

• Review and process Purchase Requisitions (PRs) and Purchase Orders (POs), ensuring accuracy, completeness and proper approvals.
• Monitor outstanding orders and follow up with requestors and suppliers to ensure timely completion.
• Review invoices and supporting documents against PRs, POs, quotations and delivery/receiving records.
• Maintain accurate purchasing records, including quotations, POs, contracts and supporting documents for audit and reference.
• Maintain and update supplier information, pricing records and supplier performance.
• Handle month-end purchasing activities, including monitoring outstanding orders and providing information required for accruals.
• Identify opportunities to improve purchasing processes, efficiency and cost effectiveness.

Governance & Compliance

• Ensure all procurement activities comply with the Purchasing SOP, approval requirements and internal controls.
• Ensure appropriate supporting documentation is maintained for all purchasing transactions.
• Contract tracking to ensure timely follow-up before expiry.
• Escalate purchasing issues, exceptions or non-compliance matters to the appropriate parties.

Job Requirements:

• Diploma or Degree inPurchasing / Procurement / Supply Chain Management / Business Administration / Financeor a related discipline.
• Minimum2 years of relevant experience.
• Good working knowledge ofMicrosoft Office, particularly Excel.
• Experience with accounting, purchasing or ERP systems will be an advantage.
• Good numerical and analytical skills with strong attention to detail.
• Good communication and interpersonal skills, with the ability to work effectively with different departments and suppliers.
• Strong organisational and follow-up skills, with the ability to manage multiple tasks and meet deadlines.
• Able to work independently and take ownership of assigned responsibilities.