Procurement Executive

COL33 PTE. LTD.; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

COL33 PTE. LTD. is seeking a detail-oriented Procurement Executive to manage purchasing activities, ensuring timely and cost-effective procurement of goods and services.

You will work closely with suppliers and internal departments to meet requirements while maintaining quality, cost, and delivery standards. The role involves negotiating terms, coordinating orders, monitoring supplier performance, and driving continuous improvements in processes and spend.

Qualifications

• Proven experience in full procurement cycle from sourcing to payment.
• Strong negotiation and supplier evaluation skills.
• Ability to maintain accurate procurement records and documentation.

Responsibilities

• Manage the full procurement cycle including sourcing, quotation, negotiation, purchase orders, delivery and invoice coordination.
• Source and evaluate suppliers based on price, quality, reliability, lead time and service.
• Obtain and compare quotations and negotiate competitive pricing and terms.
• Issue and manage purchase orders per policy and approval procedures.
• Monitor supplier performance and ensure timely delivery of goods and services.
• Maintain good relationships with suppliers and identify new sources as needed.
• Coordinate with Sales, Operations, Warehouse, Finance and other departments to understand purchasing requirements.
• Monitor inventory levels and work to avoid overstocking or shortages.
• Review purchasing costs and identify cost savings opportunities and process improvements.
• Maintain procurement records, supplier information, quotations and purchase orders.
• Assist in negotiating supplier contracts and payment terms.
• Monitor market prices and supplier trends.
• Handle supplier disputes, quality issues and discrepancies promptly.
• Ensure compliance with policies, procedures and approvals.
• Prepare procurement reports on spend, supplier performance and outstanding orders.
• Support audits with proper procurement documentation.

Skills

Sourcing

Negotiation

Supplier management

Procurement cycle

Vendor management

Job description

Position Overview

We are looking for a detail-oriented and proactive Procurement Executive to manage the company’s purchasing activities and ensure the timely and cost-effective procurement of goods and services. The successful candidate will work closely with suppliers and internal departments to ensure purchasing requirements are met while maintaining quality, cost, and delivery standards.

Key Responsibilities

• Manage the full procurement cycle, including sourcing, quotation, negotiation, purchase orders, delivery, and invoice coordination.
• Source and evaluate suppliers based on price, quality, reliability, lead time, and service.
• Obtain and compare quotations and negotiate competitive pricing and commercial terms.
• Issue and manage purchase orders in accordance with company policies and approval procedures.
• Monitor supplier performance and ensure timely delivery of goods and services.
• Maintain good relationships with existing suppliers and identify new suppliers when required.
• Follow up on outstanding orders, shipment schedules, backorders, and delivery issues.
• Coordinate with Sales, Operations, Warehouse, Finance, and other internal departments to understand purchasing requirements and ensure smooth operations.
• Monitor inventory levels and work with relevant teams to avoid overstocking or stock shortages.
• Review purchasing costs and identify opportunities for cost savings and process improvement.
• Maintain accurate procurement records, supplier information, quotations, purchase orders, and related documentation.
• Assist in negotiating supplier contracts, payment terms, and other commercial arrangements.
• Monitor market prices, supplier trends, and product availability.
• Handle supplier disputes, quality issues, shortages, and discrepancies in a timely manner.
• Ensure procurement activities comply with company policies, procedures, and approval requirements.
• Prepare regular procurement reports, including purchasing spend, supplier performance, cost savings, and outstanding orders.
• Support audits and maintain proper documentation for procurement transactions.