Assistant Purchasing Manager

THE FULLERTON HOTEL; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

The Fullerton Hotel in Singapore is seeking a Procurement Executive to assist the Purchasing Manager in ensuring smooth and efficient purchasing operations within a hospitality setting. You will plan, coordinate, supervise, and evaluate purchasing activities to meet departmental objectives and ensure timely supply of materials and services for safe, efficient production and operations.

You will maintain strong supplier relationships, advise on delivery and sustainability, and uphold compliance

Qualifications

• Diploma/Degree holder with a minimum of two years of related experience in Hospitality/Engineering.
• Familiarity with SAP and Ariba would be advantageous.
• Proficient in administrative and contracting works.
• Possess good interpersonal, communication and negotiation skills to manage stakeholders.

Responsibilities

• Assist the Purchasing Manager in smooth, efficient purchasing operations with integrity and commitment.
• Plan, coordinate, supervise, and evaluate purchasing activities to meet departmental objectives.
• Oversee procurement activities to ensure timely supply of materials and services for operations.
• Maintain strong supplier relationships to secure best value in cost, quality, delivery and service.
• Coordinate with internal departments to resolve purchasing matters and support operations.
• Identify training needs and implement development programs for subordinates.
• Monitor team performance, coach, and foster continuous improvement and accountability.
• Ensure compliance with policies, procedures, regulatory requirements and ethical procurement practices.
• Maintain and upkeep the Approved Vendor List (AVL).
• Stay informed on market trends relevant to procurement function.
• Advise departments on procurement processes, vendor sourcing, delivery, and sustainability.
• Recommend process improvement strategies and perform other duties as assigned.

Skills

Interpersonal skills

Communication skills

Negotiation skills

Administrative skills

Education

Diploma or Degree in Hospitality/Engineering

Tools

SAP

Ariba

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Purchasing Manager in ensuring smooth, efficient, and effective purchasing operations with a high level of responsibility, integrity, and commitment.
• Plan, coordinate, supervise, and evaluate the purchasing activities of team members to ensure departmental objectives are achieved.
• Oversee and monitor all procurement activities to ensure timely and uninterrupted supply of materials and services required for safe and efficient production operations.
• Establish, develop, and maintain strong relationships with suppliers to secure the best value in terms of cost, quality, delivery, and service.
• Coordinate and communicate with internal departments and stakeholders to effectively resolve purchasing matters and support operational requirements.
• Identify training needs and implement learning and development programs to enhance the knowledge, skills, and competency of subordinates.
• Monitor team performance, provide coaching and guidance, and foster a culture of continuous improvement and accountability.
• Ensure compliance with company policies, procedures, regulatory requirements, and ethical procurement practices.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:
• Recommend/source for suitably qualified and legitimate vendors
• Advise on delivery, sustainability requirements, and procurement processes
• Recommend process improvement strategies
• Perform any other duties that maybe assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality/Engineering industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders.