Procurement Executive

RYOBI GEOTECHNIQUE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

RYOBI GEOTECHNIQUE INTERNATIONAL PTE. LTD. is seeking a Procurement Executive to manage end-to-end purchasing from requirement gathering to supplier sourcing and negotiation.

You will coordinate with suppliers, manage quotations, maintain records, and work with Finance on invoicing, ensuring timely, cost-effective procurement for global reporting.

Qualifications

• Diploma or above in Business Administration, Supply Chain Management, Purchasing, or related discipline.
• 2 to 5 years of relevant procurement experience.
• Hands-on experience managing supplier relationships and price negotiations.
• Exposure to procurement reporting and cost-savings tracking is advantageous.
• Strong analytical skills with the ability to interpret pricing data and market information.
• Excellent negotiation and communication skills.
• Highly organised with strong attention to detail and the ability to manage multiple tasks.
• Proficiency in Microsoft Office applications, particularly Excel.
• Familiarity with Oracle ERP system is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Requirement Gathering & Specification: Liaise with internal requestors to understand purchasing requirements and define detailed material/service specifications.
• Supplier Sourcing & Registration: Identify and evaluate potential suppliers and sub-contractors; manage supplier registration with forms and documents.
• Quotation Management: Request and collate quotations; analyze, compare prices, and assess quality, cost and delivery.
• Supplier Coordination: Coordinate with suppliers on materials specs, delivery schedules, and other operational matters.
• Price Negotiation: Negotiate pricing and commercial terms to secure competitive offers and cost savings.
• Procurement Records & Reporting: Maintain accurate purchasing records; analyze data and generate procurement reports.
• Finance Liaison: Work with Finance on invoicing and payment matters and resolve discrepancies.

Skills

Negotiation skills

Analytical skills

Communication skills

Organised

Excel

Education

Diploma or above in Business Administration, Supply Chain Management, Purchasing

Tools

Microsoft Excel

Oracle ERP

Job description

ROLE OVERVIEW

The Procurement Executive is responsible for managing the end-to-end purchasing process, from requirement gathering and supplier sourcing to negotiation, order management, and invoice coordination. The incumbent will play a key role in ensuring cost-effective, timely, and quality procurement while maintaining accurate records and supporting the organisation's global reporting requirements.

KEY RESPONSIBILITIES

• Requirement Gathering & Specification
  - Liaise with internal requestors to understand purchasing requirements and define detailed material/service specifications.
• Supplier Sourcing & Registration
  - Identify and evaluate potential suppliers and sub-contractors.
  - Manage the supplier registration process, including the collection and review of registration forms and supporting documents.
• Quotation Management
  - Request and collate quotations from suppliers and sub-contractors.
  - Conduct thorough quotation analysis, price comparisons, and cost evaluations covering quality, cost, and delivery schedule.
• Supplier Coordination
  - Coordinate with suppliers on materials specifications, delivery schedules, and other operational matters to ensure on-time and accurate fulfilment.
• Price Negotiation
  - Negotiate pricing and commercial terms with suppliers to secure competitive offers and achieve targeted cost savings.
• Procurement Records & Reporting
  - Maintain accurate and up-to-date purchasing records.
  - Analyze procurement data and generate regular procurement reports.
• Finance Liaison
  - Work closely with the Finance Team on invoicing and payment matters, ensuring timely resolution of discrepancies.
  

REQUIREMENTS

• Diploma or above in Business Administration, Supply Chain Management, Purchasing, or a related discipline.
• 2 to 5 years of relevant experience in procurement, purchasing, or supply chain.
• Hands‑on experience managing supplier relationships and conducting price negotiations.
• Exposure to procurement reporting and cost‑savings tracking is highly advantageous.
• Strong analytical skills with the ability to interpret pricing data and market information.
• Excellent negotiation and communication skills.
• Highly organised with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications, particularly Excel.
• Familiarity with Oracle ERP system is an advantage.
• Ability to work independently and collaboratively in a fast‑paced environment.