Procurement Executive

Alstern Technologies Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Alstern Technologies Singapore Pte Ltd is seeking a procurement professional to support sourcing, PO processing, supplier relations, and compliance to ensure timely delivery aligned with project needs.

Responsibilities include requesting quotations, updating supplier databases, and coordinating with project teams to fulfill procurement requirements while maintaining documentation for audits.

Qualifications

• Diploma or degree in SCM, business, engineering or related field.
• Minimum 1 year procurement/administration experience, preferably in construction or engineering.
• Knowledge of procurement processes, vendor management and basic contract administration.
• Proficiency in Microsoft Office; ERP experience is advantageous.
• Strong communication and interpersonal skills for liaising with suppliers and internal teams.

Responsibilities

• Source and procure materials, equipment and services per project specs and policy.
• Prepare and process purchase orders, delivery orders and supplier invoices accurately and promptly.
• Maintain procurement records, supplier databases and material catalogs for data accuracy.
• Liaise with suppliers to obtain quotations, confirm delivery schedules and verify orders.
• Monitor deliveries to ensure on-time receipt and resolve delays or issues.

Skills

Procurement

Vendor management

MS Office

ERP systems

Contract administration

Communication

Education

Diploma/ Degree in SCM

Engineering background

Business Administration

Tools

ERP systems

Job description

Job Summary

Support procurement and project teams by managing sourcing, purchase orders, supplier relations, and compliance to ensure timely delivery of materials and services aligned with project needs.

Responsibilities

• Source and procure materials, equipment, and services following project specifications and company policies

• Prepare and process purchase orders, delivery orders, and supplier invoices accurately and timely

• Maintain and update procurement records, supplier databases, and material catalogs to ensure data accuracy

• Liaise with suppliers and vendors to obtain quotations, confirm delivery schedules, and verify order details

• Monitor deliveries to ensure on-time receipt of goods and proactively resolve supply delays or issues

• Assist in conducting cost comparisons, evaluating suppliers, and preparing contract documentation

• Coordinate with project and site teams to fulfill procurement requirements promptly and accurately

• Support internal audits by ensuring procurement procedures and documentation comply with standards

• Assist in preparing procurement reports, tracking budgets, and managing inventory levels

• Support the Project Management team with documentation preparation and processing tasks

• Perform other administrative duties as assigned to support procurement and project functions

Preferred competencies and qualifications

• Diploma or Degree in Supply Chain Management, Business Administration, Engineering, or related field

• Minimum 1 years of procurement or administration experience, preferably in construction or engineering

• Knowledge of procurement processes, vendor management, and basic contract administration

• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is advantageous

• Strong communication and interpersonal skills to liaise effectively with suppliers and internal teams

• Detail-oriented and organized to manage multiple tasks efficiently in a fast-paced environment