Purchasing & Admin Executive

Private Advertiser; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Private Advertiser in Singapore is seeking a hands-on Administrative Assistant to support purchasing, sourcing, and office operations.

You will manage data entry, supplier coordination, invoicing, and filing, ensuring accuracy and timely deliveries in a fast-paced environment. The role involves cross-department collaboration and daily reporting to management.

Qualifications

• Proficient in MS Office and basic IT literacy.
• Experience in purchasing/procurement processes preferred.
• Strong organizational and time-management abilities.

Responsibilities

• Handle general administrative duties, data entry, filing and documentation.
• Prepare quotations, purchase orders, invoices and other documents.
• Source suppliers and obtain quotations for goods and services.
• Compare prices, negotiate with suppliers and arrange purchases.
• Follow up on orders, deliveries and outstanding items.
• Monitor stock levels and arrange replenishment when required.
• Verify invoices, delivery orders and purchase orders.
• Maintain accurate purchasing records and update internal systems.
• Coordinate with suppliers, customers and internal departments.
• Assist with scheduling, reports and other office-related matters.
• Perform general administrative and operational duties as assigned by management.

Skills

Administrative skills

Data entry

Communication

Education

Diploma or equivalent

Tools

MS Office

Job description

• Handle general administrative duties, data entry, filing and documentation.

• Prepare quotations, purchase orders, invoices and other documents.

• Source suppliers and obtain quotations for goods and services.

• Compare prices, negotiate with suppliers and arrange purchases.

• Follow up on orders, deliveries and outstanding items.

• Monitor stock levels and arrange replenishment when required.

• Verify invoices, delivery orders and purchase orders.

• Maintain accurate purchasing records and update internal systems.

• Coordinate with suppliers, customers and internal departments.

• Assist with scheduling, reports and other office-related matters.

• Perform general administrative and operational duties as assigned by management.