Purchasing Executive

KINGMAO INTERNATIONAL (S) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

KINGMAO INTERNATIONAL (S) PTE. LTD. is seeking a procurement professional to manage end-to-end purchasing activities, supplier relationships, and cost analyses. The role involves coordinating with warehouse, sales, and Finance to ensure timely delivery, accurate records, and optimal pricing.

You will assess suppliers, negotiate terms, maintain documentation, and support process improvements to enhance efficiency and cost savings across the supply chain in Singapore.

Responsibilities

• Purchasing & Order Management: Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders.
• Supplier Management: Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service.
• Cost & Price Management: Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities; negotiate pricing while maintaining quality and delivery standards.
• Inventory & Demand Coordination: Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels; plan purchases to minimize shortages or excess.
• Purchasing Documentation & System Maintenance: Prepare and maintain purchase orders, quotations, contracts, delivery documents, and ensure data accuracy in the system.
• Cross-Department Coordination: Liaise with requesting departments to confirm specs, quantities, budgets, and delivery requirements; provide updates on progress.
• Purchasing Compliance & Process Improvement: Ensure activities comply with policies; maintain documentation and support process improvements.
• Reporting & Analysis: Prepare purchasing data and assist in budgeting and management analysis.

Job description

Job Responsibilities

1. Purchasing & Order Management

   • Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders.

   • Follow up on purchase orders to ensure timely delivery, correct quantities, and required quality standards.

   • Manage order changes, delivery delays, shortages, and other purchasing-related issues.

2. Supplier Management

   • Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service.

   • Build and maintain good working relationships with existing and potential suppliers.

   • Coordinate quotations, commercial terms, payment terms, and other supplier-related matters.

3. Cost & Price Management

   • Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities.

   • Negotiate with suppliers to achieve competitive pricing while maintaining required quality and delivery standards.

   • Maintain accurate purchasing price records and provide relevant information for budgeting and cost analysis.

4. Inventory & Demand Coordination

   • Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels.

   • Plan purchases according to stock levels, consumption, and operational requirements to minimize shortages and excess inventory.

   • Support urgent purchasing requirements to ensure smooth business operations.

5. Purchasing Documentation & System Maintenance

   • Prepare and maintain purchase orders, quotations, contracts, delivery documents, and other purchasing records.

   • Ensure supplier, pricing, order, and delivery information is accurately maintained in the company system.

   • Coordinate with Finance on purchase orders, goods receipts, invoices, and payment-related matters.

6. Cross-Department Coordination

   • Liaise with requesting departments to confirm specifications, quantities, budgets, and delivery requirements.

   • Coordinate with Finance, Warehouse, Operations, and other relevant departments throughout the purchasing process.

   • Provide timely updates on purchasing progress, delivery schedules, and potential supply risks.

7. Purchasing Compliance & Process Improvement

   • Ensure purchasing activities comply with company policies, approval procedures, and authorization limits.

   • Maintain proper documentation and transparency throughout the purchasing process.

   • Support improvements to purchasing procedures, efficiency, and internal controls.

8. Reporting & Analysis

   • Prepare and maintain purchasing data, including purchase value, cost trends, supplier performance, and delivery performance.

   • Assist in preparing purchasing reports, budget information, and management analysis.

   • Perform other purchasing and supply-chain-related duties assigned by management.