Admin Cum Purchasing Assistant [ Training Provided ]

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 25,000 - 35,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an organized administrative and purchasing assistant to ensure smooth daily operations, manage communications, and coordinate local and overseas deliveries. You will maintain records, process orders, and support project timelines.

Responsibilities include handling supplier invoices, tracking shipments, updating project data, and evaluating suppliers for quality and pricing. A proactive approach to documentation and scheduling will be essential.

Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.
• Handle incoming phone calls, faxes, and email communications promptly and professionally.
• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to customer and project timelines.
• Track shipments and invoices to ensure timely delivery and payment processing.
• Maintain parts inventory records to support production and project requirements.
• Update project-related data and follow up on outstanding action items to ensure timely progress.
• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.
• Source and evaluate new suppliers based on product quality, pricing, and service standards.
• Monitor supplier performance and follow up on any product quality or delivery issues.
• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.
• Maintain updated supplier price lists and payment records.
• Perform other ad-hoc administrative and purchasing duties as assigned.

Job description

Job Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.

• Handle incoming phone calls, faxes, and email communications promptly and professionally.

• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.

• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.

• Coordinate local and overseas deliveries according to customer and project timelines.

• Track shipments and invoices to ensure timely delivery and payment processing.

• Maintain parts inventory records to support production and project requirements.

• Update project-related data and follow up on outstanding action items to ensure timely progress.

• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.

• Source and evaluate new suppliers based on product quality, pricing, and service standards.

• Monitor supplier performance and follow up on any product quality or delivery issues.

• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.

• Maintain updated supplier price lists and payment records.

• Perform other ad-hoc administrative and purchasing duties as assigned.