ADMINISTRATIVE ASSISTANT

ICON PROJECTS PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

ICON PROJECTS PTE. LTD. in Singapore is seeking an organized administrative assistant to handle general tasks, invoicing, purchase orders, and documentation.

You will support HR paperwork, attendance records, and assist with work passes and training arrangements for construction workers. This role requires proactive, detail-oriented staff capable of multi-tasking in a busy office.

Qualifications

• Experience with general office administration and document handling.
• Ability to manage multiple tasks with accuracy and speed.

Responsibilities

• General administrative tasks & support
• Prepare invoices, purchase orders, quotations, delivery orders and other paperworks
• Basic office tasks like filling, data entry, answering phone calls
• Prepare HR documents such as employment letters, employment contracts, warning letters, payslips, memos, etc
• Handling construction workers arrangements such as workers' accommodation, leave applications, logistics etc
• Assist with application and renewal of work passes, as well as workers' training arrangements
• Preparation of workers attendances records, OT claims, payslips etc
• Assist with Purchase Orders / Requisitions
• Other assignments as allocated by Manager/superior

Skills

Administrative skills

Data entry

MS Office

Tools

MS Office Suite

Job description

• General administrative tasks & support
• Prepare invoices, purchase orders, quotations, delivery orders and other paperworks
• Basic office tasks like filling, data entry, answering phone calls
• Prepare HR documents such as employment letters, employment contracts, warning letters, payslips, memos, etc
• Handling construction workers arrangements such as workers' accommodation, leave applications, logistics etc
• Assist with application and renewal of work passes, as well as workers' training arrangements
• Preparation of workers attendances records, OT claims, payslips etc
• Assist with Purchase Orders / Requisitions
• Other assignments as allocated by Manager/superior