Purchasing Admin Assistant

JUS DELISH GROUP PTE. LTD.; Singapore; On-site; SGD 38,000 - 50,000; Full time

Job summary

A leading procurement company in Singapore is seeking a detail-oriented Purchasing Administrator to support the procurement process and vendor relationships. The ideal candidate will have at least one year of relevant experience and a Diploma in Administration or a related field. You'll be responsible for managing supplier accounts, processing purchase orders, and maintaining accurate procurement records. Join a collaborative team and contribute to a company that values efficiency and continuous improvement. Apply now to advance your career in procurement.

Benefits

Opportunity for professional growth

Collaborative team environment

Contribution to company efficiency

Qualifications

• At least 1 year of relevant experience in an administrative or purchasing role.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Positive attitude and strong interpersonal skills to effectively interact with vendors.

Responsibilities

• Assist in managing and monitoring supplier accounts and resolving inquiries.
• Maintain accurate procurement records, documentation, and filing systems.
• Process and follow up on purchase orders to ensure timely delivery.
• Coordinate with vendors and internal teams for material availability.
• Support the sourcing and selection of new suppliers as needed.

Skills

Strong organizational skills

Attention to detail

Effective communication skills

Ability to work independently

Ability to prioritize tasks

Proactive initiative

Bilingual in English and Chinese

Education

Diploma in Administration, Procurement, Logistics, or a related field

Job description

Exciting Opportunity: Join Our Team as a Purchasing Administrator!

We are seeking a detail-oriented and proactive individual to join our Purchasing Department as a Purchasing Administrator. In this role, you will play a vital part in supporting the procurement process, maintaining vendor relationships, and ensuring smooth and efficient operations. If you're passionate about administrative tasks, organizing procurement processes, and working in a fast-paced environment, we’d love to have you on our team!

Key Responsibilities

• Assist in managing and monitoring supplier accounts and resolving any related inquiries.
• Maintain accurate and organized procurement records, documentation, and filing systems.
• Process and follow up on purchase orders (PO) to ensure timely and efficient delivery.
• Coordinate with vendors and internal teams to ensure the availability of required materials and services.
• Liaise with the sales and operations teams to manage incoming stock and ensure inventory needs are met.
• Support the sourcing and selection of new suppliers when required, ensuring they align with company requirements.
• Prepare and maintain purchase orders, vendor contracts, and related documentation.
• Process invoices and assist in the tracking of credit notes and statements.
• Monitor inventory levels and help track orders and deliveries to prevent shortages or delays.
• Ensure compliance with company policies and procurement procedures.
• Assist with the preparation of reports related to purchasing and procurement activities.
• Provide administrative support for the purchasing department, including filing, document retrieval, and maintaining supplier records.
• Handle ad‑hoc administrative duties and assist with other projects as required.

What We’re Looking For

• A Diploma in Administration, Procurement, Logistics, or a related field.
• At least 1 year of relevant experience in an administrative or purchasing role.
• Strong organizational skills with a keen attention to detail.
• Ability to work independently with minimal supervision while managing multiple tasks.
• Proactive and able to take initiative in day‑to‑day operations.
• Bilingual in English and Chinese, with effective communication skills.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
• Positive attitude and strong interpersonal skills to effectively interact with vendors and internal teams.

Why Join Us?

• Be part of a supportive and collaborative team within a dynamic organization.
• Opportunity for professional growth and development in the procurement field.
• A chance to contribute to a company that values efficiency and continuous improvement.

If you’re ready to take the next step in your career and thrive in an administrative role within a fast‑paced procurement department, apply now and be part of our exciting journey!