Purchaser Assistant

YY CIRCLE (SG) PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

YY CIRCLE (SG) PRIVATE LIMITED in Singapore is seeking a Procurement Assistant to support purchasing activities. You will assist in preparing requisitions and purchase orders, obtain quotations, and coordinate with suppliers to confirm delivery terms.

The ideal candidate has 1–2 years of procurement or administrative experience, strong communication skills in English and Chinese are advantageous, and proficiency with Excel and Word.

Qualifications

• 1–2 years of working experience in procurement, purchasing, or administrative support.
• Good communication, negotiation, and time-management skills.
• Proficiency in English and Chinese, both written and spoken, is an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Skills

Communication

Negotiation

Time management

English & Chinese

Supplier liaison

Detail-oriented

Independent & team worker

Tools

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficiency in English and Chinese, both written and spoken, is an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.